Note
This routine was adjusted to comply with the General Personal Data Protection Law (LGPD law No. 13.70), so that some fields containing data regarded as sensitive and/or personal are blurred, becoming illegible.
The Accounts Payable routine controls all the documents, also called bills, to be paid by the company. These bills can be: Trade Notes, Checks, Promissory Notes, Payments in Advance, Invoices, etc.
A bill can be automatically added to the portfolio payable if Purchases and/or Inventory/Costs modules are integrated with Financials, based on inflow invoices. Besides, bills can also be manually added by entering them individually.
When integrated, Financials module generates bills payable through the Commission Update routine. These bills are displayed by the standard "COM", and their prefix will be defined by the configuration of the parameter MV_3DUPREF.
The bills must be grouped by class, thereby enabling generation of results (reports) in a structured and organized manner, thus being a powerful managerial tool.
With the breakdown option, while adding bills payable, several bills can be generated from a single bill, all of them with the same amount (installment), or the amount divided by the number of installments (total).
The system tracks the Suppliers history details like maximum balance, average and maximum arrears and control of balances payable as amount due, to fall due and others.
When the bills are paid up, the system offers features in the company / bank treatment, such as automatic payments and checks issue. Bills payable can be written-off manually or automatically, individually or by lots received from banks.
It is possible to control bills to be considered or not for purposes of Cash Flow, according to the user choice.
While adding accounts payable, the system updates Cash Flow and makes the accounting entries through the definition of parameters and standardized entries.
The parameter MV_GPEEXTT allows or blocks the bills generated by the module Personnel Management in the Financials.
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In Prepayment (PA), INSS can be withheld generating an INA type for the tax payment, with field Calculate INSS set to Yes. The complete package involves a few routines:
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If the Schedule routine and the Adapter EAI are configured, it is possible to integrate TIN (TOTVS Real Estate Enterprising) and Protheus to send and receive XML files, according to the XSD ractified by TOTVS®.
Related Features
- Bill History: you can view on the log screen all transactions or edits executed in a given bill.
Single Message
Integration routines Accounts Payable and Accounts Receivable use the concept of bill InternalId and Financial nature via single message.
InternalId: allows to traffic in a single field the set of entity key of each product. |
Management Integration of Distribution x TOTVS GFE
Through Accounts Payable you can carry out the accounting apportionment replacing the temporary bill by Integration with TOTVS GFE.
Requirement
Register Supplier, Carrier already integrated with TOTVS GFE.
TFS Integration
It is possible to make the accounts integration from Supplier when completing the fields Bank Suppl., Branch Suppl., DV Branch, Account Suppl. and DV Account through XML. Therefore, it is necessary configure the E.A.I Adapter with the message AccountPaybleDocument.
See Also
The following reports to query Bills Payable:
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