The routine Cash Transaction has two specific functions: register all cash withdraws and perform advances rendering of accounts.
The system operates with two concepts: expenses and advances.
Expenses are treated as payments of expenses effected that present referred documents. When the expense is entered, the system enables the execution of automatic replacement.
If contrary, choose Replacement. The value is transferred from bank/branch/account to replace the value spent. The expense is then written-off. The cash will be highlighted in red 
and bank transaction is updated.
If contrary, expense is open, highlighted in green 
, and value is not replaced. This expense is only written-off upon cashing up.
Advances are values destined to expenses that when executed will have their documents and real values entered in order to perform the 
, cash automatic replacement is not performed.
When performing transactions, the system enables the printing of the transaction performed. |
Rendering of Accounts with an Amount Higher than the Advance
Rendering of accounts, for a received advance with a higher value than the previous advanced, can be performed. In this situation the system generates a new record in petty cash transactions table, in order to present the difference.
The difference from the advance can not be higher than the balance available in the petty cash. If it happens, the system will not allow rendering of accounts to be added. |
Tax Integration
Integration of the Purchases and Tax modules for the registered receipts on rendering of accounts and Petty Cash Movement on the Financial module.
By the Expense Approval routine it is possible to reach fixed fund spendings control for the approval of expenses.
Accounting of Cash Transactions
Accounting of cash transactions is performed using the standardized entries:
- 572 – Additions of Spending/Advance Transactions;
- 573 - Replacement Transaction bank cash/cash bank
- 579 - Exclusion of transactions
If on-line accounting was performed while adding the cash transactions and you must delete this transaction, the system automatically executes standardized entry 579 (when registered), independent from the parameters configuration using F12.
Procedures
Adding a cash transaction:
1. In Transaction Maintenance, press [F12] to configure the routine parameters.
2. Configure the parameters and confirm them.
3. Select Add.
A screen for adding the transaction is displayed.
4. Fill in the data according to the field's help instructions.
5. Check the information and Confirm it.
6. If replacement was not performed, the system opens a window asking if replacement must be performed.
7. If confirmed, the system opens a new window requesting confirmation of petty cash replacement. Confirm it.
8. Then, a new screen is displayed to confirm printing of the performed transaction. Confirm it.
The system displays the report configuration screen.
9. Configure and Confirm them.
If you do not want to print the receipt when adding transactions, the system enables printing through the Report Petty Cash Receipt. You can add expenses and advance as a worksheet, allowing you to add several transactions at once. |
See Also
Querying cash transactions:
Visão Geral
Import HTML Content
Conteúdo das Ferramentas
Tarefas