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Receipt Parameters Center

Program Overview

Centralize the parameterization functions of the Receipt module in one place to facilitate module configurations.


General parameters

Program Overview

Update, in the Receipt module, the parameters, and standards to be used by the system.

Receipt Parameters Maintenance


General:

Field

Description

Validate ledger accounts

When enabled, it indicates that the Receipt module will present the validations regarding the ledger accounts and cost center in a more detailed way when updating the fiscal document.

Multiple natures


When enabled, it indicates that the Multiple Nature functionality will be used in document line items.

Important

When enabled, the operation is irreversible. 

Suggest withheld taxes trade note

When enabled, it indicates that withheld and excised taxes will be suggested automatically during the generation of tax trade notes.

Important

Excised taxes can only be suggested when using the tax configurator.

Use FASB currency transaction date

When enabled, it determines that the transaction date should be used for the FASB currency quotation on receipt.

Note

This field must be checked when, in the Accounts Payable (APB) Module, FASB has not been implemented.

In this situation, Accounts Payable uses the rate from the document's transaction date, which can generate a difference in the alternative currency amounts, if this field is not checked.

Use RGA

When selected, indicates that the Receipt module will work with the RGA concept. This parameter is only valid for the international product.

Use series

When selected, indicates that the Receipt module will work using the concept of series for inflow documents. When unselected, the standard series must be entered.

Standard series

Enter the default series for generating the inflow documents, when it is indicated that Receipt Does Not Use Series.

Allow Remitt Currency diff from Order

When checked, indicates that the generation of remittances with a different currency than the one registered for the sales order should be allowed.

Consider expenses as item cost

When checked, indicates that freight, insurance, and other expenses reported for the inflow document make up the cost of the item. When this parameter is not checked, these expenses are not included as item cost.

Consider tax as item cost

When checked, indicates that the value-added tax (VAT) entered for the item makes up the cost of the item. When this parameter is deselected, the tax is not included as an item cost.

Item difference rounding

If enabled, the item must be entered.

Account difference rounding

If enabled, the account must be entered.

Cost center difference rounding

If enabled, the cost center must be entered.


Integrations:

Field

Description

WMS

When enabled, it indicates that the Receipt module integrates its information with the Warehouse Management System (WMS).

Important

When receiving materials, whether physical or fiscal, a warehouse will be defined to which the item in question will be forwarded. If it is selected, in the Storage Warehouse Maintenance program (CD0601), as WMS Warehouse, a WMS inflow document will be generated with the item sequences and the storage suggestion in the invoice update. 

Accounting x GFE

When enabled, it determines that CTEs from GFE origin, when updated by Receipt, that have only Direct Debit items, will be integrated directly into accounting through a daily update routine. In this case, the accounting will be done by the Receipt itself with the expense accounting entries of the Freight Document.

Important

This option is enabled only when the Global Parameters function (CD0101) indicates that the TOTVS Logistics Shipper Freight  (GFE) module is implemented.

When checked, the GFE must also be configured, in which the option 2=Freight Document (Receipt) must be selected, from the parameter Sales Freight Accounting (MV_DSCTB), which is available in the Accounting aggregator of the Datasul Integration tab, in the Module Parameters program (GFEX000).

Accounts payable

Select whether the data generated through Receipt will be integrated or exported to Accounts Payable. Options available:

·   Integra - When selected, indicates that the system will update the bills in the Accounts Payable module when the invoices are updated in Receipt through the Invoice Updating program (RE1005).

·   Export - When selected, indicates that invoices will only be updated in the Accounts Payable module through the Accounts Payable Update program (RE0404), which will create a text file with the information contained in the invoice.


Physical Receipt:

Field:

Description

Physical Receipt

When selected, indicates that the physical receipt of the materials will be controlled. 

Account counting difference

When selected, indicates that the counting difference in the physical receipt materials is accounted. 

Receipt users parameters

Program Overview 

This user is requested in the Documents Maintenance program (RE1001). It is important to highlight that the parameterization of this program is fundamental for the module's good performance and that the user can define the integration with other modules according to their needs, ensuring security in the process.

Edit Receipt User Parameters – Parameters 1 Folder

Purpose of the Screen:

Allow the registration of the Receipt users by entering the parameters and standards used by them.

Tab:

Description:

Typing/Generation

When selected, parameterization fields are presented that will impact the typing of the documents.

Fiscal receipt update

When selected, the parameter fields that impact document update are displayed.


Typing/Generation:

Enable/Disable Fields

Field:

Description:

Item sequence

When checked, it indicates that you will be allowed to change the sequential numbering while typing the note, to facilitate correctness.

Stock post

When checked, indicates that the item moved by this user is automatically updated in the Stock module.

Note

When unchecked, it will enable the Stock post field in the Document Maintenance program (RE1001), Invoice Items folder, allowing the user to choose whether or not to move the inventory module.

Business Unit

When checked, indicates that modifying the business unit will be allowed.

Tax Classification

When checked, indicates that when entering or typing the invoice, the tax classification referring to the item will be informed.

Otherwise, the program assumes the classification of the item registration.

Tax category

When checked, indicates that the user is allowed to change the tax category of the document when entering the invoice into the Document Maintenance program (RE1001).

State

When checked, indicates that the user is allowed to change the federation unit of the supplier when entering the tax document.

Total taxes

When checked, you will be asked to confirm the total amount of Taxes in the body of the invoice.

Note

The calculation of the total taxes does not depend on the parameterization of the field to inform the total taxes.

Document Expenses

When checked, determines that the user is allowed to maintain document expenses. Otherwise, the expense fields are not enabled for maintenance.

Note

This parameter will be considered by the Document Maintenance routine - RE1001, which will or will not enable the expense fields (Freight, Insurance, Packaging, and Others) in the Values tab of window RE1001A1.

Items expense

When checked, the expenses of the invoice items can be changed.

Note

The expenses on the invoice will be apportioned to the items on the invoice. This parameter defines whether the user can change the apportioned values or not.

Item discount

When checked, indicates that the discount for the invoice items will be requested when entering the invoice.

Aggregated item

When checked, indicates that the code referring to the item at the entry of the aggregates in return for processing will be requested when typing the invoice.


Important

The item entered must always be a direct debit control item.

Toll

When checked, allows the Receipt user to use the Toll field when typing the Invoice so that the toll value is not part of the ICMS, PIS, and COFINS tax base.

Note

The Toll field will only be enabled if this parameter is checked, and the Operation Nature has the option Purchase Type equal to Freight.

ICMS Rate

When checked, indicates that the ICMS rate can be manipulated by the user at the time of invoice receipt.

ICMS Taxation Code

When checked, indicates that the ICMS tax code (Taxed, Exempt, Other, Reduced, Deferred) can be manipulated by the user at the time of invoice receipt.

ICMS Reduction Percentage

When checked, indicates that the user is parameterized to change the ICMS reduction percentage when receiving invoices that contain a reduction.

IPI Rate

When checked, indicates that the IPI rate can be manipulated by the user at the time of invoice receipt.

IPI Taxation Code

When checked, indicates that the IPI tax code (Taxed, Exempt, Other, Reduced, Deferred) can be manipulated by the user at the time of invoice receipt.

IPI Reduction Percentage

When checked, indicates that the user is parameterized to change the IPI reduction percentage when receiving invoices that contain a reduction.

VAT rate

When checked, indicates that, when entering or typing the invoice, the VAT rate will be informed.

VAT Taxation Code

When checked, indicates that, when entering or typing the invoice, the program requests that you enter the VAT tax code (Exempt, Taxed, Other, Reduced) referring to the items.

Note

If you do not enter it, the program assumes the code entered in the Receipt Items Maintenance program (RE0106).

IMP Reduction Percentage

When checked, indicates that the user is parameterized to change the Tax reduction percentage when receiving invoices that contain a reduction.

Settings

First item sequence

Enter the sequence number of the first item in the invoice.

Note

The item sequence is the order that it will have in the invoice.

Increment sequence

Enter a number to define the increment interval of the sequence of invoice items.

Full path of the GZIP executable

Enter the directory where the Gzip program executable is located.

Use item code

Select one of the options that define whether the user will use the internal item code or the supplier item code when entering invoices in the Document Maintenance program (RE1001).

Round unit price

Select the option that defines the number of decimal places you can consider when rounding the item unit price of transfer invoices.

Apportion freight on function

Select the option that defines how the apportionment of the freight value to the invoice items will be done. Options available:

·   Weight: the apportionment will be done based on the goods' net weight.

·   Value: the apportionment will be done based in the goods' value.

IPI rate source

Select the option that defines from where the IPI tax rate is assumed, at invoice entry or at invoice typing. Options available:

·   Tax Classification.

·   Item.

Convert issuer qty

When checked, after the company quantity information, the Receipt converts back to the supplier quantity according to the conversion factor.

If it is not checked, the conversion must be done manually in the Conversion Factors Registration program (CD0902). After the Conversion is done, the factor will be entered in the Items per supplier program (CC0105).

Note

The conversion factor is used when there is no record of the item x supplier relationship. This makes the information available for stock items or when it comes to direct application items, which have no item x supplier relationship due to the large volume of purchases with different suppliers.

Apportion total discount

When checked, invoices handled by this user will have the discount prorated among the items.

Note

If it is not checked, the apportionment will be done manually, informing the discount value item by item, or the discount from the purchase order will be assumed (whenever it exists).

Supplier with restriction document

When checked, it determines that the system should perform a supplier restriction check.

Reopen Customer Order

When checked, sales orders will be reopened when it is a customer return tax document.

Important

This option is presented disabled when the SPP-SGT program is active, that is, when the Textile Operational Solution (SGT) is being used.

Validations

Consist unit price

When checked, indicates that the unit price will be consisted at the time of the invoice update.

Issue date maximum range

Enter the maximum allowed range, in number of days, from the supplier's issuance of the invoice to the current system date.

Transaction date maximum range

Enter the maximum allowed range, in calendar days, that an invoice can remain open for later update.

Note

The days that an invoice is pending are those between the transaction date and the current system date.

Acceptable tax difference

Parameterize the range for the acceptable difference in invoice taxes.

Purchases

Receive NF without posting order

When checked, indicates that the user receives the tax documents without the requirement to enter the purchase order number when entering the tax document items.

Receive order other supplier

When checked, indicates that, when entering or typing the invoice, orders will be received from a supplier other than the one indicated on the original purchase order.

Note

In the fields Other Supplier Order and Same Matrix Supplier Order, only one or none of the fields can be checked simultaneously. If one of them is checked, the system automatically unchecks the other.

Receive with variation

When checked, indicates that this user has permission to receive items that vary in quantity and/or value from the purchase order. The percentage and amount of variation that can be received by the user is parameterized through the Receipt Items Maintenance program (RE0106).

For more details, check Variation of Quantity and Value at Receipt.

Close purchase installment

When checked, it indicates that the user can close the purchase installments being received.

Reopen purchase installment

When checked, it indicates that the purchase order can be reopened.

Receive order same supplier matrix

When checked, indicates that, when entering or typing the invoice, orders will be received from a supplier other than the one indicated in the original purchase order, but with the restriction that the order supplier is from the same parent company as the invoice supplier.


Note

The supplier matrix is registered in Supplier Maintenance (CD0401).

In the fields Other Supplier Order and Same Matrix Supplier Order, only one or none of the fields can be checked simultaneously. If one of them is checked, the system automatically unchecks the other.

Delivery date maximum range

Enter the number of calendar days that define the maximum allowable range to deliver the item from the purchase order date.

Purchase order FIFO

When checked, indicates that you can use the FIFO program in the Receipt. In this program, the Receipt groups several purchase orders in the same sequence of the invoice item. Grouping takes place from the purchase orders with the oldest delivery date to the most recent ones.

Consider purchase order FIFO value

When checked, indicates that, besides being considered for FIFO of the purchase orders, only the installments of the purchase order that have the same unit value for the item will be considered.

Note

This field is enabled only when the FIFO on the Purchase Orders field is checked.

Apportion FIFO quantity difference

When checked, it determines that the difference between the quantity received and the balance of the purchase orders should be apportioned among the orders being received. In this case, the system performs the consistency check to see if the Receipt is within the allowed variation.

When it is not checked, it determines that FIFO should be done up to the balance limit of the purchase orders. In this case, when the quantity received is larger than the purchase order balance quantity, the Receipt is only confirmed if the user is allowed to receive without lowering the purchase order.

Note

This field is enabled only when the FIFO on the Purchase Orders field is checked.

Trade Notes

Type for expenses

Enter the acronym of the type of document to be generated in Accounts Payable by typing accessory expenses.

Trade note type

Enter the default acronym or abbreviation that identifies the type of document to be generated in Accounts Payable for normal invoice receipts.

Note

The type can be changed when typing the trade note.

NFF trade note type

Select the code of the type of document to be generated in Accounts Payable for inflow invoices.

Note

The type can be changed when typing the trade note.

Generate trade notes automatically

When checked, determines that the trade note will be requested automatically by the system as soon as the inflow document is typed in the Document Maintenance program (RE1001). If not checked, after typing the inflow document, the user must access the trade note folder and click the Include button.

Leasing Contract

When checked, indicates that the "Lessor" and "Leasing contract" fields will be enabled in the program RE1001a1 - Modify Document tab "Document II".

Use tax configurator in withheld taxes

When checked, it determines the intention to use the Tax Configurator to suggest withheld and excised taxes.

If not checked, the system stops using the Tax Configurator but continues suggesting the withheld taxes according to the parameterization done in the Financial Supplier, as long as the parameter Suggest Trade Note Withheld Tax.

Note

This field is only enabled when, in the Receipt Parameters (RE0103), the Suggest Trade Note Withheld Tax parameter is checked.

Verify divergence trade notes x payment term

When checked, determines that the system should perform a variance check of the trade note information against the purchase order or supplier payment term information when no purchase order is reported. If there is a difference, you cannot update the document.

When not checked, the system does not perform this verification, allowing the document to be updated regardless of whether the payment term entered for the document is the same or different from the payment term entered in the purchase order, or from the supplier, when no purchase order is entered.

Allowed variance

When the trade note has a difference more or less than calculated, the difference value can be entered by the user in this field. If zero is entered, a difference between the trade note value and the one entered in the system will continue not to be accepted. The value entered can always be "over" or "under" and is value variation.

This field will only be enabled when the parameter "Verify Trade Note x Payment Term Divergences" is marked. Otherwise, it will always be disabled.

Note

The maximum value of the variation allowed is 9.99 more or less.


Tax receipt update:

Settings

Field:

Description:

Update OF automatically

When checked, indicates that the tax document will be updated online, by updating the documents upon receipt.

Note

If the field is not checked, the update will be done through the Integration with Tax Liabilities program (RE0405).

Update AP automatically

When checked, indicates that the updating of bills in the Accounts Payable module will be done online when updating the document upon receipt.

Note

If the field is not checked, the update will be performed through the Integration with Accounts Payable program (RE0404).

Update RI automatically

When checked, indicates that the tax document will be updated online by updating the documents upon receipt.

Note

If the field is not checked, the update will be done through the Integration with Tax Recovery program (RE0413).

This field will be enabled when there is integration with the Tax Recovery module.

Update Nf-e automatically

When checked, indicates that the tax document will be updated online upon approval by the SEFAZ.

Update OF with invalid NF-e

When checked, indicates that the electronic invoice will be updated in the Tax Liabilities module even if an invalid key is entered or the SEFAZ system is down.

Note

When an invalid NF-e is updated in tax liabilities, a warning message will be displayed alerting that the note is invalid.

Update NF-e with Invalid DANFE

When checked, it is allowed to update electronic documents in tax receipt when the message DANFE invalid in the validation of the NF-e or CT-e access key occurs.

Important

The system respects the specific parameter for the update of invalid NF-e of the Tax Liabilities module; if the Tax Liabilities (OF) parameter is not marked, the integration with OF is not performed.

When the return of the validation of the NF-e/CT-e access key is the invalid DANFE message, the results below will be presented, according to each parameter:

Update OF invalid NF-e

Update NF-e with Invalid DANFE

Result in the update of the Tax Receipt and integration with Tax Liabilities

Unchecked

Unchecked

The system does not allow you to update the NF-e. A message appears in the run report saying that the access key query returned "Invalid DANFE". This is the recommended scenario, since only valid invoices will be updated.

Unchecked

Checked

The system allows you to update the NF-e, but does not allow integration with tax liabilities. A message will appear in the run report saying that the access key query returned "Invalid DANFE".

Checked

Unchecked

The system does not allow you to update the NF-e, displaying the message Invalid DANFE in the run report. If the NF-e has been previously updated without OF integration, OF integration via RE0405 will be allowed, because the OF parameter is checked. This parameterization is not recommended.

Checked

Checked

The system allows you to update the NF-e and can also integrate with Fiscal Liabilities if parameterized. A message will appear in the run report saying that the access key query returned "Invalid DANFE". This parameterization is not recommended except in cases where there are communication divergences with the SEFAZ, in which the return is a rejection of "Invalid certificate", for example.

Enable recipient manifest

When checked, indicates whether the Receipt user has permission to perform the manifest, valid for the monitor and the entire new process.

Outdate GFE entry

When checked, indicates that the Outdating of Documents (RE0402) with Logistics Shipper Freight (GFE) source will be allowed.

Important

This validation is exclusive for documents originating in the GFE. The other documents already follow the existing rules.

Consignation entry valuation

Select one of the options that define how the valuation of materials entering the site on consignment is performed. Options available:

·   Average: the valuation will be performed based on the average cost of the item.

·   Entered: the valuation will be performed when the invoice is updated, and the stock transactions will already be valued. During the calculation and de-calculation of the average price, these invoices will not be valued.


Note

The consignment price adjustment invoices, when reported, generate a stock transaction with the amount being adjusted (cost).

Update with error

When checked, it indicates that the tax documents will be updated even if they have errors.

Update with warning

When checked, indicates that the tax documents will be updated with warnings for amounts outside the allowed range.

Update with trade note error

When checked, indicates that the tax documents that have errors in their trade notes will be updated.


Note

When updating the inflow document in the Receipt, the trade notes reported for the inflow document will be matched with the payment term entered for the purchase orders. If you have not entered a condition for the order, the vendor's payment condition will be taken.

When any of the compared information does not match the entered trade notes, an error message is displayed alerting you to the fact. You are only allowed to update the document when this parameter is selected. Otherwise, you cannot update the inflow document.

Update closed managerial

A parameter to identify the users that can change/delete/include A/P invoices in periods when the managerial is already closed, but the tax is still open.

Outdate more business document

Allows the user to outdate a document with a blocked credit memo in the TOTVS Techfin More Business integration. When this field is deselected, the document is blocked from being updated until the credit memo has the same status as the released one.

Note

This field is only available when the TOTVS MORE BUSINESS function is active.

Validations

Validate ledger accounts

When checked, it indicates that the Receipt module will present more detailed validation regarding ledger accounts in the tax document update.

NF-e/CT-e access key asynchronous access

When checked, it indicates that the asynchronous access key validation will be enabled when updating the tax receipt.

Note

This field will be available for change only in version 2.0 of TOTVS Collaboration.

NF-e/CT-e/NFS-e converser parameters

Program Overview

Update the parameters and standards to be used in the routines related to the receipt of NF-e, CT-e, and NFS-e.


Suggestions, translations, and blocks:

Field:

Description:

Suggest item tax classification

If checked, the item record classification will be assumed at the time of the XML import.

Suggest item warehouse/location

If checked, the warehouse and the location of the item's record will be suggested. This suggestion will be made when importing the XML. Also, if changing the item manually in RE0118A, giving a TAB in the item's field will make the suggestion and also if selecting the "From-To" button in RE0118.

Change automatic transaction date upon generation

When generating the document, for both physical and fiscal, if the parameter is checked, the date of the day when the invoice transaction was made is assumed.

List supplier Item

If this parameter is checked, when clicking the "Save" button in RE0118A, if item x supplier does not have a relationship registered in CC0105, the system will create the relationship automatically.

Translate XML note

This parameter is validated at the time of XML import and, if not checked, will generate the additional information and blank complementary information. If it is selected, the XML information will be assumed.

Block blank item

If checked, when generating the invoice on both the physical and the fiscal side, if the item is blank, it will not allow the invoice to be generated. 

Block generation of canceled invoice

Allows you to indicate whether document generation for the canceled invoice should be blocked or not.

Enable item

Indicate whether the translated item can be changed in the item maintenance screen in the converter.

FIFO when importing XML

Allows it to be possible to automatically select purchase orders by FIFO when importing XML, using as a base the TAG xPed/nItemPed of the NF-e XML.

Receive on TAG xPed (NF-e)

Allows you to indicate whether the system will understand the reading of the xPed TAG as a Purchase Request or a Purchase Order.

By default, this information is configured as Purchase Request.

When parameterized as "Purchase Order", the supplier must send the content referring to the purchase order in the xPed TAG when issuing the NF-e.

Important

When you choose to parameterize the reading of the "xPed" tag as Purchase Order, the reading of the "nItemPed" tag will be ignored.


Physical Document Creation:

Field:

Description:

Validate access key

On screen, there are two points of enabling access key validation: when generating the tax document and when generating the physical document.

Electronic bill of lading:

Field:

Description:

Enable CT-e

Indicate whether the electronic bill of lading (CT-e) is enabled for use.

Note:

This parameter will only be enabled if no CT-e is pending processing, that is, with a status of 2 (Invoice with business error) or 9 (In validation).

If the parameter Multiplatform Shipping Freight (TotvsGFE) is checked in the Global Parameter Maintenance program (CD0101), this parameter will not be enabled for maintenance. If you have the Freight Shipment Management product (SIGAGFE), the CT-e integration is performed directly in the Protheus ERP.

Automatic expense apportionment

Generate the apportionment of expenses of a CT-e automatically, using the transported A/R invoices as a base and determining the accounts, cost centers and business units according to the rules engine: cte-rat-desp.

Important

This parameter will only be enabled if CT-e reception is enabled. Parameter available as of release 12.1.33.


Directory for reading/importing XMLs:

Field:

Description:

Directory for xml reading/import

Enter the directory where the XMLs received from suppliers that must be imported to the system and sent for Neogrid validation are stored.

Note

This parameter is used by the program NF-e/CT-e/NFS-e Import (RE0517)

RPW Server

Field:

Description:

Execution server

Enter the RPW execution server code for later use in document cancellation processes, application of rules, generating the document on physical and fiscal receipt via RPW, in the new HTML NF-e/CT-e/NFS-e Monitor. 

Note

This field will be released from release 12.1.32

Electronic service invoice:

Field:

Description:

Enable NFS-e

Indicate whether the electronic service invoice (NFS-e) is enabled for use.

Note

This parameter will only be enabled if there is no NFS-e pending processing, that is, there can be no NFS-e with a status of 2 (Invoice with Business Error).

Automatic trade note generation

Indicate that, at the time of the invoice generation in Receipt, if the operation nature is parameterized to generate trade notes, those will be automatically generated according to the rules of the Receipt.

Tax generation according to (XML File or Receipt)

Indicate how the taxes will be generated upon receipt, if according to the XML data or the receipt rules.

Note

If the XML File option is entered, the withheld taxes will be generated in the trade notes according to the values that appear in the XML file sent by the supplier.
If the Receipt option is entered, the withheld taxes will be generated according to the rules of the receipt.

Withheld taxes

Objective

Inform the corresponding codes for each withheld tax when you select Tax Generation According to XML.


Main Fields and Parameters:


Field:

Description:

Tax PIS

Enter the tax code for the Social Integration Program according to the tax registration table in the Accounts Payable module.

Type PIS

Enter the type that will be used to generate the bill payable for the Social Integration Program. The type entered must be registered in the AP Document Types program (CD1502).

Withholding PIS

Enter the withholding code referring to the Social Integration Program. The withholding entered must be registered in the Accounts Payable module.

Tax COFINS 

Enter the Social Security Financing Contribution tax code according to the tax registration table in the Accounts Payable module.

Type COFINS 

Insert the type that will be used in the generation of the bill payable regarding the Contribution for Social Security Financing. The type entered must be registered in the AP Document Types program (CD1502).

Withholding COFINS

Enter the withholding code for the Contribution for Social Security Financing. The withholding entered must be registered in the Accounts Payable module.

Tax IR

Enter the income tax code according to the tax registration table in the Accounts Payable module.

Type IR

Enter the type that will be used to generate the bill payable for Income Tax. The type entered must be registered in the AP Document Types program (CD1502).

Withholding IR

Enter the withholding code referring to the Income Tax. The withholding entered must be registered in the Accounts Payable module.

Tax CSLL

Enter the Social Contribution on Net Profit tax code according to the tax registration table in the Accounts Payable module.

Type CSLL

Enter the type that will be used to generate the bill payable regarding the Social Contribution on Net Profit. The type entered must be registered in the AP Document Types program (CD1502).

Withholding CSLL

Enter the withholding code for the Social Contribution on Net Profit. The withholding entered must be registered in the Accounts Payable module.

Tax INSS

Enter the Social Security Contribution tax code according to the tax registration table in the Accounts Payable module.

Type INSS

Enter the type that will be used when generating the bill payable regarding the Social Security Contribution Tax. The type entered must be registered in the AP Document Types program (CD1502).

Withholding INSS

Enter the withholding code for the Social Security Contribution Tax. The withholding entered must be registered in the Accounts Payable module.

Tax ISS

Enter the Service tax code according to the tax registration table in the Accounts Payable module.

Type ISS

Enter the type that will be used to generate the bill payable for the Service Tax. The type entered must be registered in the AP Document Types program (CD1502).

Withholding ISS

Enter the withholding code referring to the Service Tax. The withholding entered must be registered in the Accounts Payable module.



XML Comparison Parameters

Program Overview

Update the parameters and standards to be used in the XML document comparison routine.


List Screen:

Action:

Description:

New

Allows you to add a new site to make settings regarding the validation of XML documents.

Search

It allows a quick search through the site code when up to five characters are entered. If more than five characters are entered, the search will be carried out by the site's name.

Field:

Description:

Site

Displays the site code.

Site name

Displays the site name.

Active

Indicates if the establishment is active in order to perform the configured validations.

Quantity

Indicates whether the site performs XML quantity validation. 

Note

Configuration options:

Validate

Validate w/ variation

Do not validate

Price

Indicate if the site validates the XML price. 

Note

Configuration options:

Validate

Validate w/ variation

Do not validate

Supplier

Indicate if the site validates the XML supplier. 

Note

Configuration options:

Validate

Validate same matrix

Do not validate

No order

Indicate if the site validates in case of receipt without order.

Site

Indicate if the site validates the site.

Transp.

Indicate if the site validates the transporter.

Apprv pend

Indicates whether the establishment performs validation when there is pending approval.

Delivery Dt

Indicate if the site validates the delivery date.

Paym Term

Indicate whether the site performs validation regarding the payment term.                                                                                                                                 

Block Divrg Inv

Indicates whether the site blocks the generation of invoices with divergence.                     

Req rel just

Indicate if the site requests a release justification. 

Actions:


View

This option presents fields in the View mode.

Edit

This option presents fields in the Edit mode.

Duplicate

This option presents fields in the Copy mode.

Delete

This option deletes the record.


Inclusion/Edition/Viewing screen - Configurations folder

Field:

Description:

Site

This field presents the site search option.

Comparison

When active, it indicates that the site is active to perform the configured validations.

Quantity

It has three options: Do not validate, validate, and validate with variation. According to the configuration made in this record, it indicates if the site performs the XML quantity validation. 

Price

It has three options: Do not validate, validate, and validate with variation. According to the configuration made in this record, it indicates if the site performs the XML price validation. 

Supplier

It has three options: Do not validate, validate, and validate with variation. According to the configuration made in this record, it indicates if the site performs the XML supplier validation. 

Receive w/out ordr

When active, it indicates whether the site performs the validation of receipt without order.

Site

When active, it indicates if the site performs validations concerning the site.

Transporter

When active, it indicates if the site performs validations regarding the transporter.

Delivery date

When active, it indicates whether the site performs validations regarding the delivery date and enables the field Days allowed for variation.

Payment Terms

When active, it indicates if the site performs validations regarding the delivery date and enables the
Allowed value variation field.

Has approval pending?

When active, it indicates if the site performs validations when there is pending approval.

Variation allowed days

When enabled, the number of days allowed for delivery date variation can be entered.

This field will only be enabled when the "Delivery date" parameter is active. Otherwise, it will always be disabled.


Note

The maximum number of variation days allowed is 999.

Variation allowed value

When the trade note has a difference more or less than calculated, the difference value can be entered by the user in this field. If zero is entered, a difference between the trade note value and the one entered in the system will continue not to be accepted. The value entered can always be "over" or "under" and is value variation.

This field is only enabled when the "Payment term" parameter is active. Otherwise, it will always be disabled.


Note

The maximum variation value allowed is 9.99.


Inclusion/Edition/Viewing screen - Configurations folder

Field:

Description:

Block generation INV w/ divergence

When active, it indicates whether the site blocks the generation of invoices with divergences.                                                                               

Request release justification

When active, it indicates that the site requests justification for release.

Send e-mail with divergences

When active, it indicates that the site enables the Send e-mail to fields.

Send e-mail to:

It has the option to send the e-mail of the XML divergences to the buyer, requester, or to additional e-mails.




Recipient Manifest Parameters

Program Overview

Allows you to save the parameter settings for issuing the recipient's manifest for TSS configuration and define rules to perform this process in the Receipt defined by the Site.

Edit Recipient Manifest Parameters

Purpose of the Screen:

Allow you to save the parameter settings for issuing the recipient's manifest for TSS configuration and define rules to perform this process in the Receipt defined by the Site.


Site:

Field:

Description:

Site

Enter the site code.


Environment configuration:

Field:

Description:

Environment

Select if the recipient manifest will be performed on a SEFAZ Homologation or Production basis.


Note

This parameter controls only the manifest and is not linked to the environment parameter of Site Maintenance (CD0403), which defines the rule for issuing the NF-e.

This field will be disabled when it is parameterized for integration with TOTVS Collaboration 2.0 in program CD0360. This configuration is then performed in the Site Maintenance (CD0403).

Version

Enter the version that will be used in the recipient manifest process.


Note

Like the Environment field, this information is only for manifest control and is not linked to the NF-e version defined in the Site Maintenance (CD0403).

Use national environment



Updates:

Field:

Description:

Last NSU

Displays the last NSU entered in the synchronization by the system.

Last modification user

This field shows the last user who synchronized the manifest. It records the user code, the date, and the time.



Processes:

Field:

Description:

Performs the manual recipient manifest

When checked, determines the validation regarding the update of the manifest on receipt manually.

If this parameter is checked, and the user is allowed to perform this process in the Receipt Users Parameters program (RE0101) in the Recipient Manifest Update field, you can manually enter the NF-e key and the manifest status of the document.

It also determines to the system that the user can, using the Recipient Manifest Monitor (RE0709), Perform Manifest button, manually enter the NF-e key and the manifest status of the document.

Perform automatic manifest by Receipt

When the parameter "Perform Manifest by Receipt" is checked, the manifest will be made automatically and generated with the status Operation confirmed or Knowledge of Issuance.


Directory:

Field:

Description:

Directory to save the invoice XML

Enter the default directory for the XML generation when triggering the XML Download event.


Note

 The directory entered in this field will no longer be available to download the XML of the MD-e from the ERP when it is parameterized for integration with TOTVS Collaboration 2.0. The download must be performed by Neogrid's Fiscal Portal.

Family

Program Overview

Maintain and update the information about the families previously registered in the Engineering or Purchasing modules to be used by Receipt.

Edit Family

Purpose of the Screen:

Allow the maintenance and updating of information about families previously registered in the Engineering or Purchasing modules to be used by Receipt.


Other Actions/Related Actions:

Action:

Description:

Replicate data

When activated, it displays the data replication screen, in which you can set parameters for replicating the data to families of sites.

Search

Allows you to quickly search using the family code.

Advanced search

Allows you to search by range using the family code.

Tab:

Description:

Parameters

When selected, the fields for editing the receipt family are displayed.

Site

When selected, it shows to which sites the family is related.

Field:

Description

Limit for variation in quantity

Enter the allowed quantity for the quantity variation of the invoice items in relation to the purchase order. This quantity will be presented as default for the item when registering the relationship of the item with the site.

Important

The information in this field will be used only by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Limit for variation in value

Enter the allowed value for the variation of the invoice items' value in relation to the purchase order. This value will be presented as default for the item when registering the relationship of the item with the site.

Important

The information in this field will be used only by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Quantity variation percentage

Enter the percentage of quantity variation for the material family of the received invoice items with respect to the purchase order. This percentage will be presented as default for the family item when registering the relationship of the item with the site.


Important

The information in this field will be used only by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Percentage Variation Overvalue

Enter the percentage of variation in value for the material family of the received invoice items with respect to the purchase order. This percentage will be presented as default for the family item when registering the relationship of the item with the site.

Important

The information in this field will be used only by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Tax Classification

Select the code corresponding to the classification of the family of materials you entered.

IPI family

Select the family code corresponding to the Industrialized Product Tax (IPI) tax rate of the entered item.

ICMS taxation

Select the option corresponding to the form of taxation of the Tax on the Circulation of Goods and Services (ICMS) of the items in the family of materials entered. Options available:

·   Taxed.

·   Exempt.

·   Other.

·   Reduced

·   Deferred.

IPI taxation

Select the option corresponding to the form of taxation of the Industrialized Product Tax (IPI) of the items in the family of materials entered. Options available:

·   Taxed.

·   Exempt.

·   Other.

·   Reduced

Tax taxation

Select the option corresponding to the form of taxation of the Value Added Tax (VAT) of the items in the family of materials entered. Options available:

·   Taxed.

·   Exempt.

·   Other.

·   Reduced

ISS Taxation

Select the option corresponding to the form of taxation of the Service Tax (ISS) of the items in the family of materials entered. Options available:

·   Taxed.

·   Exempt.

·   Other.

·   Reduced

Tax RF

Enter the RF tax code for the Receipt.

Item

Program Overview

Allow the maintenance of the items registered through the Implementation of Items (CD0204) to be used in the Receipt module.

Change Item - General Data Folder

Purpose of the Screen:

Allow the maintenance of the items registered through the Implementation of Items (CD0204) to be used in the Receipt module.

  

Other Actions/Related Actions:

Action:

Description:

Replicate data

When activated, it displays the data replication screen, where you can set parameters for replicating the data to items in the sites.

Search

Allows a quick search using the item code and description.

Advanced search

Allow a search by range using the item code.

Tab:

Description:

Parameters

When selected, the fields for editing the receipt item are displayed.

Site

When selected, it shows to which sites the item is related.


Parameters:

Variance

Field:

Description

Limit for variation in quantity

Enter the allowed quantity for the quantity variation of the invoice items in relation to the purchase order. This quantity will be presented as default for the item when registering the relationship of the item with the site.


Important

The information in this field will only be used by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Limit for variation in value

Enter the allowed value for the variation of the invoice items' value in relation to the purchase order. This value will be presented as default for the item when registering the relationship of the item with the site.

Important

The information in this field will only be used by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Quantity variation percentage

Enter the percentage of the invoice items' quantity variation limit in relation to the purchase order. This percentage will be presented as default for the item when registering the relationship of the item with the site.

Important

The information in this field will only be used by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Percentage Variation Overvalue 

Enter the percentage variation in the value of the invoice items in relation to the purchase order. This percentage will be presented as default for the item when registering the relationship of the item with the site.

Important

The information in this field will only be used by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Tax

Field:

Description

Tax Classification

Choose the corresponding tax classification code for the selected item. The description of the selected tax classification will be displayed next to it.

Note

The code shown corresponds to the one entered in the item record when the invoices were entered.

Service Code

Enter the service type when the item is used in a Service invoice. 

Note

This information is mandatory for submitting the information to EFD-REINF.

Revenue nature

Link the revenue nature code to the item.

Note

This information is mandatory for submitting the information to EFD-REINF.

ICMS

ICMS taxation

Choose the type of Goods and Services Tax (ICMS) treatment in relation to the item on the issued invoice.

Options available:

·   Taxed: On taxed outflows and inflows with credit entitlement.

·   Exempt: Outflows exempt from tax and inflows without credit entitlement.

·   Other: In non-taxed outflows in which the tax is deferred or suspended, supported by the legislation.

·   Reduced: In taxed outflows, with a reduction in the calculation basis and in the entries with equal tax treatment. Both operations are favored with tax benefits.

·   Deferred: The tax, supported by the law, will not be posted. The same goes for Stock as Other and for Tax Liabilities as Taxed.

Important

Suspended Tax: this is a tax benefit that consists of the posting of taxes on certain operations with a specific date for the end of the suspension.

Deferred Tax: this is a tax benefit that consists of the posting of taxes on certain operations without a determined date for their finalization.

Readjustment factor

Enter the ICMS readjustment factor to be used for the item. This factor will be multiplied by the ICMS base of the item, forming a new ICMS base for the tax calculation.

Important

Usually, the value of this field will be equal to 1, but, for software items, it is equal to 2.

IPI

IPI taxation

Select the type of Industrialized Products Tax (IPI) tax treatment to be applied to the item. Options available:

·   Taxed: On taxed outflows and inflows with credit entitlement.

·   Exempt: On outflows exempt from taxation, and inflows without credit entitlement.

·   Other: In the non-taxed outflows in which the tax is deferred or suspended, supported by the legislation.

·   Reduced: In taxed outflows, with reduction in the calculation basis and in the entries with equal tax treatment.

 IPI Rate

Enter the percentage rate to be considered when calculating the Tax on Industrialized Products (IPI) levied on the registered item.

Important

This rate is used when, in the receipt user, the source is from the item.

IPI family

Select the family code corresponding to the Industrialized Product Tax (IPI) tax rate of the entered item.

IPI Suspension

When selected, this indicates that the item has IPI suspension.

Only for other taxation

When checked, indicates that the item has IPI suspension only when the IPI tax on the bill is other.

ISS

ISS Taxation

Choose the type of Service Tax (ISS) treatment in relation to the item on the issued invoice. Options available:

·   Taxed: In taxed outflows, and inflows entitled to credit.

·   Exempt: In outflows exempt from taxation, and inflows without credit entitlement.

·   Other: On non-taxed (other) outflows where the tax is deferred or suspended, supported by legislation;

·   Reduced: In taxed outflows, with a reduction in the calculation basis and in the entries with equal tax treatment.

ISS Rate

Enter the percentage rate to be considered when calculating the Service Tax (ISS) levied on the registered item.

Important

It is important to point out that the taxation for ISS should only be Exempt or Other.

PIS

Taxation source 

Choose the source of the Social Integration Program (PIS) rate to be used by the A/P invoice. Options available:

·   Item: When selected, indicates that the rate defined in the PIS Rate field of this function will be used. For imports, the rate defined in the External % field of this function will be used.

·   Nature: When selected, indicates that the rate defined through the Nature of Operation Maintenance program (CD0606), folder Other will be used.

Calculate PIS by Unit

When checked, the taxes will be calculated by multiplying the unit value by the quantity of the item. When integrating with Tax Liabilities, the tax rate and tax base values are zeroed.

When not checked, the tax calculation is performed by applying the tax rate on the calculation base, regardless of whether the Supplier is parameterized to Calculate PIS by Unit. When integrating with Tax Liabilities, the tax rate and tax base values are taken.

Measure unit for calculation

When the field Calculate PIS per unit is checked, this field will be enabled to inform the unit of measure that will be used in the calculation.

Note

This field will be released from release 12.1.31.1

PIS Rate

Enter the percentage rate to be used when receiving materials through the Document Maintenance program (RE1001), if the PIS Rate Origin field is selected as Item.

Note

In this field, you can enter a value with up to 4 decimal places to comply with article eight of Statute no. 10,925/2004, as amended by Statute no. 11,051/2004, the legal entities that acquire raw materials directly from rural products are entitled to presumed PIS and COFINS credit. And PIS and COFINS rates, in this case, have more than 2 decimal places.

Example of rates:

PIS = 0.5775%

Unit value

Enter the PIS credit unit value.

Important

This value will be used in situations in which there will be a credit of the PIS contributions per product unit.

The unit credit for PIS is applied to companies in the beverage and packaging industry.

Reduction %

Enter the reduction percentage of the PIS calculation base.

Note

The reduction of the calculation base only takes place when the tax code for this tax is set to Reduced or Other.

Replac. PIS unit base

Enter the unit base of the replacement PIS.

COFINS

Taxation source 

Select the source of the Social Security Financing Contribution (COFINS) rate to be used by the A/P invoice. Options available:

·   Item: When selected, indicates that the rate defined in the COFINS Rate field of this function will be used. For imports, the rate defined in the External % field of this function will be used.

·   Nature: When selected, indicates that the rate defined through the Nature of Operation Maintenance program (CD0606), folder Other will be used.

Calculate COFINS by Unit

When checked, the taxes will be calculated by multiplying the unit value by the quantity of the item. When integrating with Tax Liabilities, the tax rate and tax base values are zeroed.

When not checked, the tax calculation is performed by applying the tax rate on the calculation base, regardless of whether the Supplier is parameterized to Calculate COFINS by Unit. When integrating with Tax Liabilities, the tax rate and tax base values are taken.

Measure unit for calculation

When the Calculate COFINS per unit field is checked, this field will be enabled to inform the unit of measure that will be used in the calculation 

Note

This field will be released from release 12.1.31.1

Unit Vl

Enter the COFINS credit unit value.

Important

This value will be used in situations in which there will be a credit of the COFINS contributions per product unit.

The COFINS unit credit applies to companies in the beverage and packaging industry.

Reduction %

Enter the reduction percentage on the COFINS base calculation.

Note

The reduction of the calculation base only takes place when the tax code for this tax is set to Reduced or Other.

Replac. COFINS unit base

Enter the unit base of the replacement COFINS.

SEFAZ AM

Product general code index

Select the general product code index for the generation of the XML files of the National Matrix and Monthly Declaration. Options available:

·   NCM.

·   EAN.

·   GTIM.

·   ANP.

ICMS Taxation Code

Select the ICMS tax code for the generation of the XML files of the National Matrix and Monthly Declaration.


Note

The code is pre-registered, and the description information is presented in a summarized form. To display all the characters in the field, there is a detailing option (Pencil icon) that presents a new screen with the entire content of the registered text.

IVA 

Item type 

Indicates the type of item tax calculation. Options available:

·   Saved: All taxes associated with the item will be calculated normally;

·   Not saved: the material is free of any tax, i.e. no tax will be applied to the item;

·   Exempt (from IVA): The item is exempt from IVA and IVA Perceptions, but other taxes will be calculated, such as IIBB perceptions and other internal taxes.

Perceive IVA

When the item type is "Saved", you must indicate whether the item perceives IVA or not.

IVA Percep. Tax Code 

Enter the code of the IVA perception tax, indicating the corresponding tax rate when the item has been indicated as Perceive IVA.

Redefine in reconciliation 

Indicate whether the item tax will be reset in case of reconciliation.

Recyclable item 

Indicate if this is a recyclable item.

Recyclable item code 

For recyclable items, indicate the type of recyclable material. The options are PET, Paper, Cardboard, Glass, Plastic, Ferrous Materials, Aluminum, Textile, or Other Non-Ferrous Materials.

Recyclable item MU 

Indicate the measurement unit of the recyclable item.

Site Family

Program Overview

Allow the maintenance of the receipt families respecting the characteristics of each site.

The information in these fields will only be used by the Receipt, controlling a possible variation for the receipt of a purchase order, not influencing other modules.

Change site family

Purpose of the Screen:

Allow the maintenance of the receiving families respecting the characteristics of each site.


Other Actions/Related Actions:

Action:

Description:

Replicate data

When triggered, it displays the data replication screen, where you can set parameters for replicating the data to certain items in the site.

Search

Allows you to quickly search using the family code.

Advanced search

Allows you to search by range using the family and site codes.


Main Fields and Parameters:

Field:

Description

Limit for variation in quantity

Enter the variation limit quantity for the family items on the invoice in relation to the purchase order.

Limit for variation in value

Enter the variation limit value for the family items on the invoice in relation to the purchase order.

Quantity variation percentage

Enter the percentage range limit regarding the quantities of the family items on the invoice in relation to the purchase order.

Percentage Variation Overvalue

Enter the percentage range limit for the family items on the invoice against the Purchase order.

Site item

Program Overview

The program allows you to control a possible variation for the receipt of a Purchase Order and does not influence other modules.

Operation:

First, the limit and the variation entered in the Receipt Site Item will be considered. If no variation or limit is found in this program, the information from the Receipt Items Maintenance will be considered.


Note

In the Receipt Families, the variation and limit information will only be used to export to the registered items.


Example:
First, the program will check the percentage entered (variation), then the limit (quantity or value):

Installment Quantity: 100 units

User entered: 110 units

RE Qty Variation: 10%

Var quantity limit: 5 (quantities)

In this example, the quantity is outside the allowed variation because the percentage is 10%, but within a limit of up to 5 pieces. The same case with the values.

Edit Items x Receipt Site

Purpose of the Screen:

The information in these fields will only be used by Receipt, controlling a possible variation for the receipt of a Purchase Order, not influencing other modules.

The Document Maintenance will search the information of the Order corresponding to the quantity and the total value, already deducting the IPI if it is included.


Other Actions/Related Actions:

Action:

Description:

Search

Search a business area by item code.

Advanced search

Perform a range search by item code and site codes.


Main Fields and Parameters:


Field:

Description:

Limit for variation in quantity

Enter the variation limit quantity for the invoice items in relation to the Purchase Order.

Limit for variation in value

Enter the Variation Limit value for the invoice items in relation to the Purchase Order.

Quantity variation percentage

Inform the Percentage of variation regarding the quantity of the invoice items in relation to the Purchase Order.

Percentage Variation Overvalue

Inform the Percentage of variation referring to the invoice items in relation to the Purchase Order.