The existing Types of Bills must be defined in table 05 of the Configurator environment or in the Types of Bills File.
Special Types
Interim Bills
This type of bill is used for reserving incomes that will arise, for budgets/cash flow purposes.
While implementing the bill, the type "PR" must be specified or its status must be entered in the field Types of Bills.
To give it effect, the option Replace must be used by entering the code/store of the customer/supplier.
Advances
Identifies a bill whose payment was made in advance, which means, the customer paid the whole or a part of the bill before the invoice was issued. Bank balance is updated online as there is inflow/outflow of money in the Bank.
At the time of implementing the bill, the type "RA" or "PA" must be indicated, or Advance Receipt/Payment must be entered in the option Types of Bills. Then, enter information relating to the advance (Bank, Branch, Account, Check (only for payments)).
To write-off this type of bill, the following options may be used:
- Compensation
When an advance is paid for a bill.
- Post
When some amount/balance is returned. In this case, a reverse entry (to the original portfolio) is generated.
Credits Note
Used to indicate the existence of credit/debit notes in Customers or Suppliers. In this case, the bank balance is not updated.
When a Credit Note is implemented, the type must be indicated as “NCC“ or “NDF”, or must be entered as Credit Note/Debit Note in the option Types of Bills.
To write-off this type of bill, the following options may be used:
- Compensation
When an advance is paid for a bill.
- Post
When some amount/balance is returned. In this case, a reverse entry (to the original portfolio) is generated.
Deductions
Used to indicate the existence of amounts to be deducted from the bill. It is always linked to a main bill.
To implement a Deduction Bill, the type must be indicated as "AB-" or indicated as Discount in the option Types of Bills. The prefix, number and installment of the main bill must be entered; or place the cursor on the main bill and enter the type relating to the deduction.
To write-off this type of bill, the option Post must be used. The bill is written-off when the main bill is paid up.
Other Types of Bills
131 - 1st Installment of the Year-end Bonus
Classifies the bills relating to payment of the 1st installment of the Year-end Bonus.
132 - 2nd Installment of the Year-end Bonus
Classifies the bills relating to payment of the 2nd installment of the Year-end Bonus.
ADI - Salary Advance
Classifies the bill that provides a value relating to advance payment of salary.
AF - Financial Investment
Classifies the bill relating to the financial investment.
CDC - Direct Credit to Consumer
Classifies a bill as CDCI for integration with SIGAVEI module.
CF- - COFINS
Classifies a bills that collects COFINS tax.
CH - Check
Identifies the bill as a check.
CN - Installment Booklet
Identifies the bill as an installment booklet.
CS - Social Contribution
Classifies the bill that collects Social Contribution.
DP - Trade Note
Classifies the bill as trade note.
FC - Exchange Closing
Classifies the bill for Exchange Closing
FER - Vacation
Identifies payments relating to vacation.
FOL - Payroll
Identifies payment relating to payroll.
FT - Invoice
Identifies bills relating to the invoice.
ISS - Service Tax Bill
Identifies bills relating to ISS.
JP - Deferred Interest
Indicated for bills with deferred interest.
NCC, NCF, NDC, NDF
They are, respectively, credit note to customers, credit note to suppliers, debit note from customers and debit note from suppliers. They are similar to the type of advance and can be cleared through inflow entries (DP, NF etc.). These invoices do not involve banks.
NF - Invoices I
Indicated for identifying bills relating to invoices.
NP - Promissory Note
Indicated for promissory notes
PA - Advance Payment
Used for identifying the bills that had advance payment, which means, the customer had paid a part or the whole bill before the invoice was issued. To confirm this payment, just enter the bank, branch, account and check number at the time of implementation, thus facilitating payment without the need to generate a check.
PI- - PIS
Classifies bill that collects PIS/PASEP.
RA - Advance Collection
Identifies a bill that had an advance collection, in the same manner as an advance payment. This type functions as "PA".
RES - Rescission
Indicates bills relating to contractual rescission.
TX - Tariff Bill
Identifies bills that pay diverse tariffs.
VL - Voucher
Identifies voucher bills.
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