The apportionment groups file is a configuration tool that enables you to structure the entities that are used to make up an off-line assembly of apportionment files.
When enabling the user to structure the origin and destination groups of accounting entities by dividing them per type (accounting entity, cost center, accounting item and value class), it makes a tool for off-line apportionment files maintenance available. It intervenes in the group files and this intervention is automatically replicated to the associated apportionments.
In environments in which the off-line apportionments are used as tools in the composition of managerial and operational costs, this tool becomes particularly important as it enables the usage of accounting statistics indexes associated to the accounting entities to which the apportionment group is formed.
An apportionment group is only used in the generation and updating of off-line apportionment file, if it is associated with other groups and file additional information and configuration by the binding file of the off-line apportionment groups.
The purpose of this routine is enabling the pre definition of entities that are used in the arrangement of off-line apportionment files.
Requirements
To access the off-line apportionments in the off-line apportionment file items, you must:
- At least, create a apportionment group file type Origin.
- At least, create a apportionment group file type Destination.
- Associate the origin and destination apportionment groups by using an apportionment groups binding file.
Important: Any updating in this file is displayed in the off-line apportionment files associated to these groups by the binding files. The user acceptance is request for the updating. If the user does not want to perform it, the associated binding files have their status as Edited. The updating is performed by the functionality Generate Apportionments. |
Procedures
Registering apportionment groups:
1. In Apportionment Groups, click Add .
2. Note the screen split in:
Header
The field Type influences the actions of the other fields of this routine.
Important: Only apportionment groups of simple entities (ledger account, cost center, accounting item and value class) enables the matching between same type groups. Matched type groups do not enable the association between same type groups. |
Items
Sequential: Sequential number of apportionment group rows
Account Code: Defines the ledger account of the apportionment group row.
Available for Ledger Account or Matched.
Cost Center Code: Defines the cost center of the apportionment group row.
Available for Cost Center or Matched.
Item Code: Defines the accounting item of the apportionment group row.
Available for Accounting Item or Matched.
Value Class Code: Defines the value class of the apportionment group row.
Available for Value Class or Matched.
Apportionment Percentage: This field has two implications, depending on the entered group type:
1 – Origin - the entity percentage is used as base percentage of the off-line apportionment file.
For this field, the matching of percentages is not performed, therefore, the smaller accounting entity percentage used in the origin groups matching is kept.
2– Destination - the entity percentage is used as the detail row percentage of the off-line apportionments file.
This percentage is subject to matching rule established in this functionality definition.
Index Factor: field available only for apportionment groups Destination type, and it defines the factor of the off-line apportionment file detail rows.
This factor is subject to matching rule established in this functionality definition.
Factor Formula: field available only for apportionment groups Destination type, and it defines the factor to the off-line apportionment file detail rows, when the updating is performed through Recalculate Formulas or through functionality Update Factor.
This field is not handled in the process of files off-line apportionment generation, and the field value Factor is evaluated in the processing. |
3. Fill out the fields according to the field help instructions.
4. Check data and confirm them.
See Also
- Related Features
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