This function was created to make it possible to issue linked or unlinked credit and debit notes, allowing you to generate returns, credit a certain amount to the customer, or collect underbilled amounts.
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Additional expenses must be mandatorily linked to the invoice in the case of credit or debit notes where there should be a reversal. |
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before the document is generated in the system |
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if the credit/debit note number to be printed corresponds to the number of the pre-printed form. The user will have the possibility to continue with the printing process or cancel it. By interrupting it, the user can access the Fiscal Series Maintenance (FT0114) and correct the number of the last note printed; or cancel the use of the number in the Fiscal Number Reservation Maintenance (FT0316). That way, you can then print the invoice with a number consistent with the pre-printed form.
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Purpose of the Screen: | Allow the necessary calculation for issuing Credit or Debit Notes. |
Other Actions/Related Actions:
Action: | Description: | ||||
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Invoice Calculation | By pressing this button, the Invoice Calculation Confirmation screen (FT4022) appears, in which the user confirms the generation of the invoice based on the related item data. Check more details in its description. | ||||
Simulation of invoice calculation | By pressing this button, a report is generated with the simulation of the values contained in the invoice. | ||||
Add | By pressing this button, the Debit/Credit Memo Items function - FT4021 is displayed, in which the user can enter the invoice items. See more details in the description of the function Items of the Debit/Credit Note.
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Edit | By pressing this button, the Debit/Credit Memo Items - FT4021 function is displayed, in which the user can make the necessary changes to the selected sequence. When it is an expense note, the Cred/Deb Note Item Business Unit - FT4024 screen appears, where the user can change the business unit. | ||||
Delete | When this button is pressed, the selected sequence is deleted.
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CFDI Replacement |
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Main Fields and Parameters:
Field: | Description: | ||||
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Sequence | Displays the invoice registration sequence. | ||||
Invoice Type | Displays the type of note issued. Options available:
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Site | Displays the code of the site that issued the note. | ||
Operation Nature | Displays the note's operation nature. | ||
Customer/Supplier | Displays the abbreviated name of the note customer/supplier. | ||
Issue Date | Displays the note's issue date. | ||
Seq | Displays the item sequence in the credit/debit note. | ||
Item | Displays the code of the note item. | ||
Ref | Displays the note item's reference. | ||
Oper Src | Displays the code of the operation nature used for the item. | ||
Qty | Displays the requested quantity of the item for the note in question. | ||
MU | Displays the measurement unit in which the item was requested. | ||
Net Pri | Displays the item's net price. | ||
Net Merch Vl | Displays the item's net merchandise value. |
Purpose of the Screen: | Allow you to register information referring to the note. |
Main Fields and Parameters:
Field: | Description: |
Invoice Type | Select the type of note to be calculated. Options available:
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Disc tp |
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Only expense | When selected, this indicates that the credit or debit note will only be used to record its expenses. |
Site | Select the default site code defined in the Order Parameters (PD0301A). |
Series |
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Operation Nature |
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Customer/Supplier | Select the code of the Customer or Supplier for which you want to calculate the document. | ||||
Issue Date | Enter the issue date of the calculation. | ||||
Orig Inv No. | Select the base invoice number for linked note issuance, or leave it blank for unlinked note issuance.
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Original series |
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Difference % | Enter the difference percentage to be considered for the document.
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Add value | Enter the value to be considered for the debit calculation.
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Invoice Branch |
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Point of Sale |
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Prefix |
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Purpose of the Screen: | Allow you to register the main information referring to the note. |
Main Fields and Parameters:
Field: | Description: |
Site | Displays the code of the site that issued the note. |
Issue Date | Displays the note's issue date. |
Series |
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Customer/Supplier | Displays the abbreviated name of the note customer/supplier. | ||||
Orig Inv No. | Displays the original number of the invoice related to the calculation. | ||||
Currency | Select the code of the currency used in the original document.
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Commission reverse | When checked, this indicates that the credit/debit note reverses the sales representatives' commission. | ||
Original series |
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Discount type |
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Cancellation Note |
This field is enabled only for invoices whose series is of type "MiPyme" and which are of type Credit Note or Debit Note. Plus, the linked invoice must be in the status "Rejected". |
Partial Credit note |
This indicates that the note is not for the full cancellation of the invoice that originated the operation. | |
Only Expense | When checked, indicates that the debit/credit note is only for registering its expenses. |
Reopen Packing Slip/Shipment/Order for Billing | When checked, indicates that the credit note will reopen the linked invoice's packing slip, shipment, and order, allowing a new billing of the packing slip and/or order/shipment. This parameter will be enabled when it is a credit note (CN), the CN has a linked invoice, and this invoice has a linked packing slip or purchase order. This parameter will not be enabled when the linked invoice is an anticipated billing. The original invoice linked will not be |
canceled. | |
Operation Nature | Displays the operation nature to be used when calculating the note. |
Sales Channel | Select the code of the sales channel corresponding to the calculation. |
Price List | Select the code of the price list used for the calculation. |
Message | Select the code of the message to be printed on the note. |
Payment term | Select the code of the payment term to be considered in the calculation. |
Bonus | Enter the bonus to be used when calculating the note. |
Discount | Enter the discount to be applied when calculating the note. |
Use discount table | When selected, this indicates that the discount table will be used for the document. |
Use CFDI |
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Export Rate | Enter the rate to be used in the document.
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Exp Process No |
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Payment Method |
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Reason |
For credit notes:
For debit notes:
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MiPyme Trans Tp |
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Purpose of the Screen: | Allow you to record information referring to the customer's address. |
Main Fields and Parameters:
Field: | Description: |
Delivery | Select the code corresponding to the customer's shipping address. |
Complete Address | Enter the complement to the customer's shipping address to make it easier to locate. |
Address | Enter the shipping address corresponding to the customer entered. |
Add 2 | Enter the district of the customer's delivery location. |
Zip | Enter the postal code of the customer's shipping address. |
City | Select the city. |
State | Select the |
State corresponding to the customer's shipping address. | |
Country | Select the country of the customer's shipping address. |
CIF City | Enter the CIF City of the customer's shipping address. |
Zip | Enter the postal code of the CIF city of the customer's shipping address. |
CNPJ | Enter the customer's federal registration number. |
Tax Exemption No | Enter the customer's state registration number. |
C.U.I.T. |
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Purpose of the Screen: | Allow you to register notes referring to the debit/credit note. |
Main Fields and Parameters:
Field: | Description: |
Note | Add notes referring to the debit/credit note to be issued. |
Tax Observation | Add tax observations to the credit/debit note to be issued. |
Purpose of the Screen: | Allow you to register information referring to the representatives. |
Other Actions/Related Actions:
Action: | Description: | ||||
Add | By means of this button, the Note Calculation - Representatives screen (FT4008) will be presented, where the representatives corresponding to the note in question will be entered. Check more details in its description.
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Edit | By means of this button, you will reach the screen Note Calculation - Representatives (FT4008), where the data corresponding to the selected representative will be modified. Check more details in its description.
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Delete | Pressing this button deletes the selected representative.
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Main Fields and Parameters:
Field: | Description: |
Rep | Displays the code of the note's representative. |
Short Name | Displays the short name of the note's representative. |
Commission % | Displays the representative's total commission percentage. |
Issue % | Displays the representative's commission percentage when issuing the order. |
Purpose of the Screen: | Allow you to register notes referring to the representative. |
Main Fields and Parameters:
Field: | Description: | ||||
Representative | Select the code of the representative. | ||||
Representative Commission % | Enter the representative's total commission percentage.
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Issuance Commission | Enter the percentage of commission that will be paid to the representative when the order is issued. | ||
Total |
Commission % | Displays the total percentage of commission on the invoice being issued.
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Purpose of the Screen: | Allow you to register information referring to the trade notes. |
Other Actions/Related Actions:
Action: | Description: | ||||
Add | When this button is pressed, the Doc Calculation - Invoices screen (FT4006) is presented, where it will be possible to include the trade note installments referring to the invoice entered. Check more details in its description. | ||||
Edit | With the activation of this button, the Doc Calculation - Invoices screen (FT4006) is presented, where the necessary changes in the selected trade note installment will be performed. | ||||
Delete | This button deletes the selected trade note installment.
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Recalculate Invoice Total | This button automatically recalculates the total invoice value. |
Nota | ||
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The buttons described above will be enabled if there is trade note generation and the payment term is equal to "Entered Payment Term". |
Main Fields and Parameters:
Field: | Description: |
Installment | Displays the trade note installment. |
Due Date Code | Displays the code of the trade note's expiration term. |
Due Date | Displays the trade note installment's due date. |
Discount Date | Displays the deadline for conceding a discount on the trade note. |
Discount Value | Displays the discount value to be applied to the trade note. |
Net Value | Displays the trade note's net value. |
Commission | Displays the trade note's commission value. |
Nota | ||
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The values of the trade note installments are calculated according to the expenses collection criteria defined in the field Expense Collection Tp, function Billing Parameters Maintenance (FT0301A). |
Purpose of the Screen: | Allow you to register information referring to the trade notes. |
Main Fields and Parameters:
Field: | Description: |
Inv No | Displays the number of the trade note to be generated. |
Sch | Displays the installment of the trade note entered above. This data can be changed. |
Due Dt Cd | Select the due date condition for the trade note. |
Due Date | Enter the due date of the trade note installment. |
Discount Dt | Enter the maximum due date for conceding a discount on the trade note. |
Discount Amt | Enter, if existing, the discount value to be applied to the trade note. |
Net Amount | Enter the trade note's net amount. |
Commission | Enter the trade note commission value. |
Invoice Total | Displays the total value of the trade note. |
Document Total | Displays the total amount of the document, adding up the value of all trade note installments. |
Purpose of the Screen: | Allow you to register information referring to expenses. |
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When the source note is entered, the system will bring the expenses that already exist in the note, and the user can also include new expenses and/or modify/exclude existing ones. If the source note is not entered, the user must include the expenses to be credited or debited to the customer. When the note is a credit/debit note (not an expense), and the user has entered the source note, the Expenses folder will be blank, since the notes are at note level and not item level. To change these expenses, the user must access the Add option. The system will prompt the user to bring the expenses from the source note. If so, the expenses will be shown to the user, and the user can change them, delete them, or add new expenses. If the note is a credit/debit note (not an expense), and the user has not entered the source note, the Expenses folder will be blank, and the user can add new expenses. |
Other Actions/Related Actions:
Action: | Description: |
Add | Pressing this button allows the user to add new expenses for the note via the FT4025 screen. See more details in the description of the FT4025 screen. |
Edit | Pressing this button allows the user to add new expenses for the note via the FT4025 screen. See more details in the description of the FT4025 screen. |
Delete | Pressing this button deletes the selected record. |
Main Fields and Parameters:
Field: | Description: |
Expense | Displays the code of the expense related to the invoice. |
Description | Displays the description of the expense related to the invoice. |
Expense % | Displays the percentage of the expense in relation to the note if it was registered as a percentage. |
Expense Value | Displays the expense value in relation to the note when it was registered as a value. |
Purpose of the Screen: | Allow the configuration of the invoice calculation |
Other Actions/Related Actions:
Action: | Description: |
Effective Invoice | When this button is pressed, the invoice calculation is confirmed, generating an effective invoice. |
Back | When this button is pressed, the program returns to the main screen without confirming the calculation. |
Main Fields and Parameters:
Field: | Description: |
Goods Value | Displays the net value of the |
invoiced goods. | |
Expense Amount | Displays the value of the expenses registered to the invoice. |
Invc Total Value | Displays the invoice's total gross value. |
Net Weight | Displays the net weight of the invoice items. |
Gross Weight | Displays the gross weight of the invoice items. |
Total tax value | Displays the total value of the taxes defined for the invoice. |
Taxes |
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Seq |
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Item |
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Jurisdiction Code |
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Rate |
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Calcltn type |
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to the item. |
Base Tax % |
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Tax Base Vl |
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Tax Amount |
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Exemption Certificate Code |
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Tax code |
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Description |
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Percentage |
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Tax basis value |
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Tax Value |
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Related Content:
Site maintenance (CD0403)
(International) Operation Nature Maintenance - CD0609
Customer Maintenance (CD0704)
Trade Note Due Date Calculation
Credit Note
Debit Note
Credit/Debit Note Items (FT4021)