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The approver responsible for the write-off release is defined in the Accounts Payableroutine through the field Approv. Code.
Rules for releasing bills with limit control:
- The approver, registered in system as the financial manager, can approve bills payable obeying the limits established and the available balance for bills.
- Bills can be released through a superior approver, since the limits established and the the available balance are followed.
- Bills can be released by two or more superior approvers according to the rule established in the Approver x Superior routine.
- Transfers can be made from the bill original approver to the superior approver.
- When the original approver is absent, a bill lot transfer can be made to the superior approver.
- Bills already released can be reversed, changing the approver's balances.
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- Configure the parameters: MV_CTLIPAG, MV_FINCTA and MV_FINALAP;
- Register the Financial Manager for approval;
- Define the relationship between Approver x Superior;
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The bills approval routine has 2 bills approval release methods, according to content of parameter MV_FINCTAL. If parameter MV_FINCTAL is configured as 1– Simple Approval - The following options are maintained: search, manual approval, automatic approval, cancellation and caption. The System registers the approval date and the name of the user responsible for the approval in the payable accounts table. If it is configured as 2 – Limit - The available options are redefined: search, view, balance view, balance query, approve bills, annulment, superior approval, transfer for superior and temporary leave. The Bills Approval is different as the System submits the limit evaluation bills for the approval of analysts and managers, based on the available balance, following the concept of Petty Cash Fund. |
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Procedures
To release bills using the limit control:
- In Release for Write-off, select the bill to be written-off and click Related Actions.
- Select the option you want and confirm it.
In order to check the approver's balance, in Release for Write-off, click Query Balances and select in calendar the date you want to query the balance. |
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Related Features
- Approve Bill
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