Content
01. OVERVIEW
This file is the link between the various Protheus modules and Management Accounting module. The entire accounting integration is done from the registered data and rules.
Accounting rules are fundamental for correct accounting integration. Therefore, before beginning registration, you must define how each process that generates accounting entries should be integrated.
Once accounting rules are established, processes are automatically posted to ledger with no need for user intervention.
You can make integration entries online or offline. This is valid for almost all Protheus modules, except the Management Accounting module, which only generates online entries and the Health Insurance module, which due to processing volume only generates offline entries.
Online
Entries are generated automatically as processes are executed in Protheus.
Online
All entry postings that would be executed by processes are made at he moment the user requests the posting, through option Offline Accounting, in menu Miscellanea of Protheus modules.
02. PROCEDURE
In Standard Entries, select Add.
The system displays the add screen, subdivided into folders:
- Register
Stan Ent Cd. : Indicate the code of standardized entry. Each Protheus process has its own code.
Sequence: Indicate the line number of the standardized entry. Each of these lines generates a line of accounting entry.
Status: Indicates whether the standard entry is active or inactive, thus avoiding the need to delete the standard entry when it should not be executed.
Description: Indicate whether the standard entry is active or inactive, thus avoiding the need to delete the standard entry when it should not be executed.
Entry Type: Indicate whether the standard entry is Debit, Credit, Double Entry or Continuation of History.
- Entities
This folder contains the fields in which you can enter the accounting classifiers to be used in the position as well as in the bonus, depending on the type of entry configured in folder Register.Each field has an associated query, in which you can select the type of data to affect. You can choose between the accounting classifier (account, accounting item, cost center or value class) or yet a formula previously registered in routine FormulasThe routine checks whether the accounting classifier or formula have been registered in the corresponding catalog.
Debit Account: Enter the ledger account for debit or an ADVPL expression.
Credit Account: Enter the ledger account for credit or an ADVPL expression.
- Values
In this folder, register the value to have the accounting entry configured. You can use the available fields to save the value of the accounting entry in each currency; thus, the fields can accept the formulas that return numeric values.The routine checks whether the formula, typed or selected through query, is found in the catalog
Currency Entry: Enter for which currencies to make accounting entries. You can fill it out with:1 - Make entry in Currency2 - Do not make entry.Each "1" or "2" represents a currency the system is using.Ex: If you fill out the field with "11211", only in currency 3 the accounting entry will not be madeNOTE: If you use more than 5 currencies, you will have to change the size of this field in the Configurator.
Vl Currency 1: Enter the respective values of currencies for the accounting entries or an ADVPL expression.Ex: SE1->E1_VALLIQ or SE2->E2_VALOR - SE2->E2_IRRF
The accounting entry is only posted if at least one of the values in the existing Currencies differs from zero.
If no content is entered for a Value field (excepting Currency 1), SIGACTB automatically converts the value based on the Conversion Criterion and the Currencies Register.
Currencies.
For further details, refer to "Accounting Entries".
If you use more than 5 currencies, you will have to create the value fields in the Configurator.
- History
Document History: (Document History) where you can add further information.When you add additional information to this field, they are considered while Reprocessing the Balances and printed in Typing Check report.
Grouped History: Indicate the history of Grouped Entry. Enter a text in quote marks or an ADVPL expression. If you fill out the field and the Accounting Entry is grouped, it is saved in this history in the Accounting Entry.
Important
Note that some fields are highlighted in blue, characterizing them as mandatory. Unable to confirm addition if any of these fields is not filled out.
Some fields have default query. To activate it, use the magnifying glass or press F3.
03. STANDARDIZED ENTRIES FINANCIALS
500 - Addition of Accounts Receivable
501 - Addition of Advance Receipt (RA)
502 - Deletion of Advance Receipt 503 - Replacement of Temporary Bills
504 - Bills Generated through Breakdown 505 - Deletion of Accounts Receivable
506 - Apportionment of Multiple Type Cost Center
507 - Cancellation of Apportionment of Multiple Type Cost Center
529 - Deletion of Bill Generated through Breakdown
508 - Apportionment of Multiple Type Cost Center
509 - Cancellation of Apportionment of Multiple Type Cost Center
510 - Addition of Accounts Payable 511 - Addition of Account with Simple Apportionment
512 - Deletion of Account with Simple Apportionment 513 - Addition of Advance Payment (PA)
514 - Deletion of Advance Payment (PA)
515 - Deletion of Accounts Payable
533 - Replacement of Temporary Bills
577 - Generation of Bill through Breakdown
578 - Deletion of Bill generated through Breakdown
50A - Release of Payment Posting
50B - Reversal/Cancellation of Payment Posting Release
540 - Transfer to Portfolio
541 - Transfer to Simple Collection
542 - Transfer for Discounted Collection
543 - Transfer for Guaranteed Collection
544 - Transfer for Linked Collection
545 - Transfer for Attorney Collection
546 - Transfer for Legal Collection
547 - Bordereau for Portfolio
548 - Bordereau for Simple Collection
549 - Bordereau for Discounted Collection
550 - Bordereau for Guaranteed Collection
551 - Bordereau for Linked Collection
552 - Bordereau for Attorney Collection
553 - Bordereau for Legal Collection
554 - Cancellation of Bordereau
555 - Transfer for Guaranteed Discounted Discounted Collection
556 - Bordereau for Guaranteed Discounted Collection
520 - Postings Receivable Portfolio
521 - Postings Receivable Simple Collection
522 - Postings Receivable Discounted Collection
523 - Postings Receivable Guaranteed Collection
524 - Postings Receivable Linked Collection
525 - Postings Receivable Attorney Collection
526 - Postings Receivable Legal Collection
527 - Cancellation of Postings Receivable
528 - Postings Receivable Guaranteed Discounted Collection
575 - Addition of Various Receipts
518 - Postings per Sales Representative
519 - Cancellation of Postings per Sales Representative
530 - Postings Accounts Payable
531 - Cancellation Postings Payable
530 - Postings Accounts Payable
532 - Postings per Payment Bordereau
Example:
CT5_FILIAL |
D MG 01 |
CT5_LANPAD |
532 |
CT5_STATUS |
1 |
CT5_DESC |
LP532 - BORDEREAU POSTING |
CT5_DC |
3 |
CT5_DEBITO |
1 |
CT5_CREDIT |
2 |
CT5_MOEDAS |
12222 |
CT5_VLR01 |
IF(Empty(VALOR), SE2->E2_VALOR, VALOR) |
CT5_HIST |
"BORDEREAU POSTING - LP532 : " + SEA->EA_NUMBOR |
CT5_HAGLUT |
"GROUPED > BORDEREAU POSTING - LP532 : " + SEA>EA_NUMBOR |
Bordereau History
If you need to retrieve the bordereau number and log into history upon posting to ledger, use field SEA→EA_NUMBOR.
Note: This option returns the correct Bordereau number only when parameter "Post to Ledger by?" is set to "Bordereau/bordereau".
Important
Bordereaux: For regular bills, the standard entry is 532. For advance bills the standard entry is 513.
Taxes with taxable event "Cash" (at posting) generated by bordereau must be posted to ledger by LP 530.
Note: If parameter "Post to ledger by?" is configured as "Bordereau/bordereau", the LP 513 is not posted to ledger.
513 - Addition of Bill Advance Payment (PA).
537 - Postings with Apportionment
516 - Addition Bank Transaction Payable with Apportionment
517 - Addition Bank Transaction Receivable with Apportionment
557 - Cancellation Bank Transaction Payable with Apportionment
558 - Cancellation Bank Transaction Receivable with Apportionment
560 - Financial Transfer - Outflow Bank of Origin
561 - Financial Transfer - Inflow Destination Bank
562 - Bank Transaction Payable
563 - Bank Transaction Receivable
564 - Bank Transaction Payable Cancellation
565 - Bank Transaction Receivable Cancellation
582 - Appropriation / Loan Redemption
586 - Loan Reversal
590 - Generation of Checks
591 - Cancellation of Checks
566 - Generation of Checks on Bills
567 - Generation of Counter Checks
568 - Cancellation of Counter Check
569 - Redeposit of Check on Bills
571 - Cancellation of Checks on Bills
592 - Cancellation of Invoices Receivable
595 - Invoices Receivable
587 - Invoices Payable
593 - Cancellation of Invoices Payable
596 - Clearance of Accounts Receivable
588 - Cancellation of Accounts Receivable
Used in routines Clearance of Accounts Payable (FINA340) and in Offline Accounting (CTBAFIN),
589 - Cancellation of Clearance
597 - Clearance of Accounts Payable
Example:
CT5_FILIAL |
D MG 01 |
CT5_LANPAD |
597 |
CT5_STATUS |
1 |
CT5_DESC |
LP597 - ACCOUNTS PAYABLE CLEARANCE |
CT5_DC |
3 |
CT5_DEBITO |
1 |
CT5_CREDIT |
2 |
CT5_MOEDAS |
12222 |
CT5_VLR01 |
SE5->E5_VALOR |
CT5_HIST |
CP - ACCOUNTS PAYABLE CLEARANCE LP597 |
Online Accounting of Variables
You can use the following list of variables to configure Standard Entry 597 (AP Clearance) for ONLINE Accounting of AP Clearance (FINA340):
VALUE - Stores the amount cleared.
VALUE2 - Amount Increase.
VALUE3 - Amount Decrease.
VALUE4 - Variation of adjustment for inflation.
VLRINSTR - Stores the amount cleared.
nSldReal - Stores the amount cleared in corresponding currency of bill.
DEDUCTION - Deduction Amounts.
REGVALOR - Recno of current record.
STRLCTPAD - Key of main bill + document number.
Offline Accounting of Variables
You can use the following list of variables to configure Standard Entry 597 (AP Clearance) for OFFLINE Accounting of AP Clearance (FINA340):
VALUE - Stores the amount cleared.
VALUE2 - Amount Increase.
VALUE3 - Amount Decrease.
REGVALOR - Recno of current record. STRLCTPAD - Key of main bill + document number.
VARIATION - Monetary Variation Amount. (Must use function ABS() to remain positive).
594 - Compensation Between Portfolios.
598 - Monetary Variation - Accounts Receivable
599 - Monetary Variation - Accounts Payable
530 - Pay Bank Communication Return
572 - Petty Cash Transactions
573 - Replacement Transactions - Bank/Petty Cash - Petty Cash/Bank
500 - Addition of Accounts Receivable
501 - Addition of Advance Receipts (RA)
504 - Generation of Bill Receivable through Breakdown
510 - Addition of Accounts Payable
511 - Addition of Bill Payable with Apportionment
513 - Addition of Advance Payment (PA)
577 - Generation of Bill Payable through Breakdown
540 - Transfer Receive for Portfolio
520 - Posting Receivable - Portfolio
521 - Posting Receivable - Simple Collection
522 - Posting Receivable - Discounted Collection
523 - Posting Receivable - Guaranteed Collection
524 - Posting Receivable - Linked Collection
525 - Posting Receivable - Attorney Collection
526 - Posting Receivable - Legal Collection
527 - Cancellation of Postings Receivable
528 - Posting Receivable - Guaranteed Discounted Collection
530 - Posting Payable
531 - Posting Payable Cancellation
532 - Posting per Payment Bordereau
560 - Financial Transfer - Outflow Bank of Origin
561 - Financial Transfer - Inflow Bank of Destination
562 - Bank Transaction - Payment
563 - Bank Transaction - Receipt
516 - Apportionment Bank Transaction Payment
517 - Apportionment Bank Transaction Receipt
580 - Financial Investment
581 - Financial Investment Deletion
590 - Generation of Checks
566 - Generation of Checks on Bills
567 - Generation of Counter Checks
572 - Petty Cash Transaction
573 - Petty Cash Replacement Transaction
Used in routines Rendering of Accounts (FINA677) and in Offline Accounting (CTBAFIN)
8B3 - Rendering of Accounts
Example:
CT5_FILIAL |
D MG 01 |
CT5_LANPAD |
8B3 |
CT5_STATUS |
1 |
CT5_DESC |
LP8B3 - RENDERING OF ACCOUNTS |
CT5_DC |
3 |
CT5_DEBITO |
001 |
CT5_CREDIT |
002 |
CT5_MOEDAS |
12222 |
CT5_VLR01 |
FLE->FLE_VALREE |
CT5_HIST |
LP8B3 - RENDERING OF ACCOUNTS |
Important
You may use field FLE_QUANT to return the quantity related to Expense.
8B4 - Reversal of Rendering of Accounts
Important
Use this standard entry for Online Accounting only.
Example:
CT5_FILIAL |
D MG 01 |
CT5_LANPAD |
8B4 |
CT5_STATUS |
1 |
CT5_DESC |
LP8B4 - RENDERING OF ACCOUNTS REVERSAL |
CT5_DC |
3 |
CT5_DEBITO |
001 |
CT5_CREDIT |
002 |
CT5_MOEDAS |
12222 |
CT5_VLR01 |
FLE->FLE_VALREE |
CT5_HIST |
LP8B3 - RENDERING OF ACCOUNTS REVERSAL |
8B5 - Rendering of Accounts Header
Example:
CT5_FILIAL |
D MG 01 |
CT5_LANPAD |
8B5 |
CT5_STATUS |
1 |
CT5_DESC |
LP8B5 - ACCOUNTS RENDERING HEADER |
CT5_DC |
3 |
CT5_DEBITO |
001 |
CT5_CREDIT |
002 |
CT5_MOEDAS |
12222 |
CT5_VLR01 |
FLF->FLF_TVLRE1 |
CT5_HIST |
LP8B5 - ACCOUNTS RENDERING HEADER |
CT5_HAGLUT |
|
8B6 - Reversal of Rendering of Accounts Header
Important
Use this standard entry for Online Accounting only.
Example:
CT5_FILIAL |
D MG 01 |
CT5_LANPAD |
8B6 |
CT5_STATUS |
1 |
CT5_DESC |
LP8B5 - ACCOUNTS RENDERING HEADER REVERSAL |
CT5_DC |
3 |
CT5_DEBITO |
001 |
CT5_CREDIT |
002 |
CT5_MOEDAS |
12222 |
CT5_VLR01 |
FLF->FLF_TVLRE1 |
CT5_HIST |
LP8B6 - ACCOUNTS RENDERING HEADER REVERSAL |
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