INDEX

01. OVERVIEW

Record J801: Verification Term to replace the ECD. It must be used when replacing an ECD file as stated in the RFB Normative Instruction no. 1,420/2013.

02. EXAMPLE OF USE

The entity must complete file J801 – Verification Term for ECD Replacement Purposes – detailing the errors that gave cause for replacement with the following information:

I – Identification of the bookkeeping replaced;

II – detailed description of errors;

III – clear and precise identification of records containing errors, except when these are due to another error already detailed;

IV – express access authorization by the Federal Accounting Council to information relevant to the modifications; and

V – a description of the pre-agreed procedures carried out by independent auditors, where appropriate, and when deemed necessary.

The Verification Term for Replacement Purposes must be signed (signer's data shall be completed in record J932, with signer's qualification codes 910 or 920), with the preponderant replacement purpose code (field available from layout_7) attached to an ".RTF" document saved (in RTF format) to be entered in the Bookkeeping Center Wizard.

The prerequisites of this routine comprise:

• Registration of the accountant (CTBA015) with qualification code 910 or 920
• Type the document you want to attach in Word, saved as RTF

03. BOOKKEEPING CENTER - ECD - CTBS001 

This screen makes up the data extraction from the ECD bookkeeping. 

1.Access the Managerial Accounting Module (SIGACTB) >Updates > Acct Bookkeeping > Bookkeeping Center (CTBS001)

2. Select the ECD option, and click Add.

3. Follow the steps by filling in the options according to the status of the company to be booked, paying attention to the following parameters:

3.1) Enter the indicator of the bookkeeping purpose 1-Substitute

3.2) Enter the Hash field of the Substitute Bookkeeping

4. In the ECD Replacement Term question, enter the .rtf file

5. In the Replacement Purpose question: Enter the code of the reason for the replacementAfter the file is generated, check the J801 record with the.rtf file, Document Type, and the replacement code.

04. SCREEN 

Example of completion:

|J801|001| Verification Term for ECD Replacement |001|1234567890ABCDEFABCDEFABCDEFABCDEFAB123456790|{\rtf1\ansi\ansicpg1252\uc1...|J801FIM| 

Field 01 – Record Type Identification: J801

Field 02 – Document Type: 001

Field 03 – Document Description: Verification Term for ECD Replacement

Field 04 – Replacement Purpose Code: 001 (Changes in account balances that cannot be made through extemporaneous entries).

Field 05 – Hash of the file added: 1234567890ABCDEFABCDEFABCDEFAB1234567890|.

Field 06 – Sequence of bytes representing a single file in Rich Text Format (RTF): {\rtf1\ansi\ansicpg1252\uc1...

Field 07 – Identification of the end of the file: J801FIM.

05. TABLES

Table From/To - CTx tables for CSx for ECD preparation