According to current legislation, companies which use electronic data processing systems to record its business and economic activities, bookkeeping or production of accounting, tax, labor and social security documents, and which have been subpoenaed to do so, must present the digital files containing the data regarding their businesses and economic activities according to MANAD (Digital File Regulation Manual) specifications and guidelines and according to the inspection of the SRP (Social Security Treasury). They also need to present the complete technical specifications and updates of their systems.

This routine stores the accounting history, item per item, as well as all accounting entries performed, specifying which item has generated entries for a given ledger account/cost center. This history remains available to generate the K200 register in the MANAD routine (Tax Records module).

Just like in default accounting, the MV_ITMCLVL parameter is checked in MANAD accounting so that it is performed either by Cost Center (if set as 2 - No) or by Accounting Item and Value Class (if set as 1- Yes).

For further information, check Payroll Accounting.

The system should mount the file to be sent to Social Security according to the specified layout and it must be validated by the Labor Ministry program to be sent via internet.

When the MANAD generation is processed, it must be made for Open and Closed periods, checking the period register.

Business Rules and Objectives for MANAD Use:

Generate the MANAD digital File, created by art. 8 of Law no. 10.66/2003, describing its applicability on companies under direct private regime and corporate entities of public rights, whose quotation, financial, accounting and owner obligations are listed on Law no. 4.320/1964 and Complementary Law no. 101/2000.

The Normative Manual of Digital Files - MANAD define the fulfillment of accessory obligations, digital File, created by art. 8 of Law no. 10.66/2003, describing its applicability on companies under direct private regime and corporate entities of public rights, whose quotation, financial, accounting and owner obligations are listed on Law no. 4.320/1964 and Complementary Law no. 101/2000.

The company that uses the electronic data processing system to register business registers and economic activities, bookkeeping or document production of accounting, fiscal, labor and social security class, when intimated by a Social Security Fiscal Auditor (AFPS), must introduce a full technical documentation and updated systems, as well as digital files containing information related to its business and economic activity, seeing the orientations; and specifications contained within the Digital File Normative Manual – MANAD applied to the Social Security Income Secretariat Inspection – SRP.

Important:

Before running MANAD (Tax Records module) for the first time, MANAD Accounting must be run.

The suggested start date is 07/01/2003, since the Decree MPS/SRP No. 58/2005 establishes that digital files must be presented in the MANAD format as of this date. As end date, enter the last day of the closing month.

This way, this routine will no longer need to be executed unless the standard entries are changed. If the standard entry has been changed within the specified period, it is necessary to restore the entry backup (tables SI5/CT5) and run the MANAD Accounting for this period.

MANAD generates the following registers relevant to the Personnel Management module:

Record

Result

K001, K050, K100, K150, K200

Payroll Accounting

It refers to payroll accounting, providing the accounting history of all items.

K250

Payroll Master

It is generated based on the Employee Registry (SRA) and Year-to-Date (SRD).

K300

Payroll Items

It is generated based on the Year-to-Date table (SRD).

Note:

Configure the MV_CATFUNC parameter to filter employees by functional categories upon MANAD generation (the letters correspond to the functional categories which are to be discarded at generation).

Categories are the same as those shown in the Employee Register:

M

Monthly-paid Worker

S

Weekly-paid Worker

H

Hourly-paid Worker

T

Pieceworker

P

Compensation

S

Teacher

I

Monthly-paid Teacher

A

Freelancer

E

Intern


Procedures

Performing MANAD accounting:

  1. Access the path Miscellaneous/Closing/MANAD Accounting.
  2. To open the screen, click Parameters.
  3. Fill out data according to field help instructions.
  4. Select the Branch to be considered on processing and click Ok.
  5. The Processing Assistant of MANAD will be shown. Click Next.
  6. Fill out the 7 next steps with information requested by the system.
  7. Check data and click Finish.
  8. The text file will be generated for query.
  9. The File Authentication Validation Assistant will be shown. Select file type you want to validate and click Next.
  10. The file chosen will be shown on the list. Click Files.
  11. Choose the machine directory to save the file.
  12. Click Validate Files and a message will be shown entering validation finished.
  13. To view, click Validation Result. The validation log will be shown on screen|.


See Also