To create the file:
1. In Normative Instructions, click Parameters.
The system displays the parameters window.
2. Fill out the parameters. Check out the following:
Start Date?
Enter the initial date for processing the Normative Instruction.
End Date?
Enter the final date for processing the Normative Instruction.
Normative Ruling?
Enter the configuration file name, without .INI extension. In this case, enter the MANAD.
Destination File?
Enter the destination file name where the information is generated.
Directory?
Enter the directory's name where the text file created is saved. Example: C:\.
3. Check parameters and confirm them.
The Normative Instruction's specific parameter screen is displayed.
4. Click Next.
The Step 1/7 - Taxpayer's Business Identification related screen is displayed, comprised of the following data:
Note for the branch offices:
The Branches From/To questions must be completed with respect to the Centralized Bookkeeping question, that is:
For the centralizing business, the Branches From/To questions must be completed in the wizard encompassing the branch offices which are being centralized, and, in this case, the CEI, NIT, and IM questions found in the wizard are only useful as defaults if they do not have the previously described MV_CEI, MV_NIT and MV_INSCRIM parameters.
For centralized businesses, the Branches From/To questions must be completed in the wizard with the same branch displaying which business centralizes its data.
INSS Specific Subscription Registry
Enter the taxpayer's subscription number in the INSS.
PIS/Pasep/CI/SUS Subscription
Enter the taxpayer's subscription number in the PIS, Pasep, CI, or SUS, according to the company's classification.
City Registration
Enter the taxpayer's municipal registration number.
Suframa Subscription
Enter the taxpayer's Suframa subscription number, if any.
Layout Version
Enter the created layout, which is:
01-Decree #63/2004
02-Decree #58/2005
Bookkeeping Centralization
Enter whether the business centralizes data delivery:
0-No Centralization (business without bookkeeping centralization)
1-Centralizer (business which centralizes bookkeeping)
2-Centralized (business with centralized bookkeeping)
File Purpose
Select the purpose of the file to be presented:
61-Request of Tax Auditor through the MPF
62-Annual Public Body Turnover, according to subpoena
90-Internal UF Data
5. Check data and click Next.
The Step 2/7 related screen is displayed - Accountant Data.
6. Note the following data:
Transaction Indicator
Enter whether these data must be presented:
0-With Transactions
1-Without Transactions
Accountant/Office Name
Enter the name of the accountant or office responsible for the business.
Office CNPJ
Enter the CNPJ subscription number of the accounting office responsible for the business.
Accountant CPF
Enter the CPF number of the accountant responsible for the business.
Accountant CRC
Enter the CRC registration (Regional Accounting Council) of the accountant responsible for the business.
Initial Service Rendering Date
Enter the initial date of the rendering of the accounting service.
Final Service Rendering Date
Enter the concluding date of the rendering of the accounting service.
Address Data
Postal Code
Enter the postal code of the accountant or office responsible for the business.
Address
Enter the address of the accountant or office responsible for the business.
Number
Enter the address' number of the accountant or office responsible for the business.
Complement
Enter additional address data for the accountant or office responsible for the business.
District
Enter the neighborhood of the accountant or office responsible for the business.
P.O. Box Postal Code
Enter the P.O. Box's postal code of the accountant or office responsible for the business.
P.O. Box
Enter the P.O. Box of the accountant or office responsible for the business.
Telephone Number
Enter the telephone of the accountant or office responsible for the business.
FAX
Enter the fax number of the accountant or office responsible for the business.
Enter the e-mail of the accountant or office responsible for the business.
7. Check the data and click Next.
Data related to Step 3/7 - technician/company responsible for the digital file's creation are displayed.
8. Note the following data:
Initial Service Rendering Date
Enter the date the digital file creation system's supply begins (beginning of contract with TOTVS).
Final Service Rendering Date
Enter the date the digital file creation system's supply ends.
9. Check data and click Next.
The Step 4/7 - bookkeeping identification related data are displayed.
10. Note the following data:
Transaction Indicator
Enter whether these data must be presented:
0-With Transactions
1-Without Transactions
Bookkeeping Type Indicator
Enter the establishment bookkeeping type:
G-General Journal
A-Journal/Subsidiary Ledger
N. Analytical Acc. Gen. Journal
Enter the analytical account code of the General Journal that receives the global entries.
Date of Result Calculation
Enter the Date when the results of the business are calculated.
Analytical income accounts
Enter the codes of the analytical income accounts. Several accounts may be entered (separated by semicolon) and/or intervals (separated by two consecutive periods).
Example: For the accounts 11010101;13080202;11050101..11050199," the income accounts are 11010101, 13080202 and all accounts between 11050101 and 11050199.
11. Check data and click Next.
The Stage information is displayed: 5/7 - Social Security Information.
12. Note the following data:
Transaction Indicator
Enter whether these data must be presented:
0-With Transactions
1-Without Transactions
13. Check the data and click Next.
The screen of the stage is displayed: 6/7 - Financial and Budget System Public Agencies.
14. Note the following data:
Transaction Indicator
Enter whether these data must be presented:
0-With Transactions
1-Without Transactions
Type of Company
Enter the type of company, which may be:
0-General
1-Public Body
Note:
When the chosen company type is 0-General, the L00X - (Records of a Budgetary and Financial nature) type file records are not created, and when the chosen type is 1-Public Bodies, the I00X (Accounting Entries) type file records are not created, as defined in the Manual available at the Social Security website.
15. Check the data and click Next.
The screen of the stage is displayed: 7/7 – Data on technician/company in charge of generating the digital file.
16. Note the following data:
Technician/Responsible Party
Enter the name of the technician/person responsible for the supplied data.
Position
Enter the position of the technician/person responsible for the supplied data.
CNPJ
Enter the CNPJ of the technician/person responsible for the supplied data.
CPF
Enter the CPF of the technician/person responsible for the supplied data.
Telephone Number
Enter the phone number of the technician/person responsible for the supplied data.
FAX
Enter the fax number of the technician/person responsible for the supplied data.
Enter the e-mail of the technician/person responsible for the supplied data.
17. Check the data and click Finish.
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