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Digital Files Standards Manual

This routine generates the magnetic file to import the Normative Manual of Digital Files - Manad - with information on tax, accounting, equity and employees. It features the compliances with version 1002 of Manad layout.

Pursuant to the law in force, companies using electronic data processing system to record their business and economic activities, bookkeeping or generation of documents regarding accounting, tax, labor and social security, when required, must present digital files containing data regarding their business and economic activities, following specifications and guidelines of Manad and according to the inspection of SRP (Social Security Income Secretariat), as well as the whole technical documentation and updates of their systems.


To whom it is applicable

To companies using electronic data processing system to record their business and economic activities, bookkeeping or generation of documents regarding accounting, tax, labor and social security.

Purpose

Allows requested companies to present data regarding their business and economic activities.

Jurisdiction

Federal

Delivery Term

Information is presented by legal entities when requested by Social Security Inspector - AFPS - during Fiscal Action duly authorized.

Application provided by tax authorities

SVA – Digital Files Validation and Authentication System

Version of the application compatible with Microsiga Protheus®

1.0.0.2

Legislation

Administrative Rule MPS/SRP Nr. 058, of January 28, 2005

IN SRP 12/2006

Where to find it

For further information about magnetic medium generation, access:

http://www.previdenciasocial.gov.br/


The address to find the application is:

http://www.previdencia.gov.br



Types of Records Created


Record type 0000 – Opening of the digital file and identification of the taxpayer establishments

Information regarding this record is based on Companies File, as well as on parameters entered in the routine wizard.

Record type 0001 – Opening of block 0 (opening, identification and references)

This record indicates if block 0 (comprised by records 0050 and 0100) has information to be displayed.

Record type 0050 – Accountant data

Information displayed in this record is based on parameters entered in routine wizard.

Record type 0100 – Data on technician/company in charge of generating digital file.

Information displayed in this record is based on parameters entered in routine wizard.

Record Type 0990 – Closing of block 0

This record indicates the number of lines displayed in Block 0, including record type 0990.

Record type I001 – Opening of block I (accounting entries)

This record indicates if block I (I005, I050, I100, I150, I200 and I250) has information to be displayed.

Record type I005 – Identification of bookkeeping

Information displayed in this record is based on parameters entered in routine wizard.

Record type I050 - Chart of accounts

For SIGACON users, information is displayed based on Chart of Accounts registered in table SI1. For SIGACTB users, information is displayed based on Chart of Accounts registered in table CT1. In both cases, it only generates the record if parameter Movement Indicator, from routine wizard, is set to 0, that is, with movement.

Record type I100 - Cost center

For users of SIGACON, the information is based on Cost Center registered in table SI3. For users of SIGACTB, the information is based on Cost Centers registered in CTT table. In both cases, the record is generated only if the parameter Movement Indicator, from routine wizard, is set to 0 (with movement), and the cost center description is not blank.

Record type I150 – Monthly balances

For SIGACON users, information is displayed based on Chart of Accounts registered in table SI1, calculating monthly balances for each account. For SIGACTB users, information is displayed based on Monthly Balances (AT7), only for balances in which account class is equal to 2 (Analytical). In both cases, it only generates the record if parameter Movement Indicator, from routine wizard, is set to 0, that is, with movement.

Record type I200 – Accounting entry

For SIGACON users, information is displayed based on entries in table Items/Financial Bonus (AI2). For SIGACTB users, information is displayed based on entries in table Items/Financial Bonus (AT2). In both cases, it only generates the record if parameter Movement Indicator, from routine wizard, is set to 0, that is, with movement, and the entry date is within the entered period for generation of magnetic medium.

Record type I250 – Balance of the statement accounts before closing

For SIGACON users, information is displayed based on Chart of Accounts registered in table SI1. For SIGACTB users, information is displayed based on Chart of Accounts registered in table CT1. In both cases, it only generates the record if parameter Movement Indicator, from routine wizard, is set to 0, that is, with movement, retrieving the balance of the statement account entered in parameter Nr. Statement Analytical Acc.

Record Type I990 – Closing of block I

This record indicates the number of lines displayed in Block I, including record type I990.

Record type K001 – Opening of block K (payroll)

This record indicates if block K (K050, K100, K150, K200, K250 and K300) has information to be displayed.

Record type K050 - Employees file

This record is generated based on Employees (SRA) and Functions (SRJ) Files.

Record Type K100 – Manning

This record is generated based on SI3 (SIGACON users) or in CTT (SIGACTB users).

Record Type K150 – Revenues and Discounts

This record is generated based on Budget File (SRV).

Record type K200 – Payroll accounting

This record refers to payroll accounting, informing accounting history of all budget.

The table Payroll Accounting for Manad (RCZ) stores data on payroll accounting and routine MANAD Accounting  must be ran whenever a Manad file is generated for a period that has not been generated yet. This routine reads former accounting entries and stores them in table RCZ, listing which budget generated entries for a specific ledger account/cost center.

If there were changes in standardized entry file, backup of this table (SI5/CT5) must be must be restored and then run routine MANAD Accounting.

Record type K250 – Payroll master

This record is generated based on Employees (SRA) and Yearly Accruals (SRD) Files.

Record type K300 – Payroll items

This record is generated based on Yearly Accruals (SRD) table.

Record Type K990 – Closing of block K

This record indicates the number of lines displayed in Block K, including record type K990.

Record type L001 – Opening of block L (records of financial and budgetary nature)

This record indicates if block L (comprised by record L050) has information to be displayed.

Record Type L750 – Suppliers

This record indicates all suppliers registered in the system.

Record Type L990 – Closing of block L

This record indicates the number of lines displayed in Block L, including record type L990.

Record type 9000 – Opening of block 9 (control and ending of digital file)

This record indicates if block 9 (comprised by records 9900 and 9990) has information to be displayed.

Record type 9900 – Record of blocks

This record displays the number of records type 0, I, K and L processed.

Record Type 9990 – Closing of block 9

This record indicates the number of lines displayed in Block 9, including record type 9990.

Record Type 9999 – Closing of digital file

This record indicates the total number of lines displayed in the whole magnetic medium.



See Also