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Index
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2 Mental Map
3 Main Fields
4 Automatic Execution
5Related Contents
Objective
Accounts payable are commitments represented by the purchase of goods, services, salaries, taxes, leasing, loans, contributions, machinery, inputs for production, and more.
The Accounts Payable routine of the Microsiga Protheus system controls all documents, also called bills, that the company pays and which can be: trade notes, checks, promissory notes, prepayments, advance payments, invoices, etc. The data registered contribute to decision making on all company commitments that involve the disbursement of resources, being also attributed to the following criteria:
- Cash Flow preparation.
- To make sure the term of payment is met, considering the possibility of getting discounts and, mainly, to avoid penalties leading to the payment of fines and interest.
- To prioritize payments in the hypothesis of financial difficulties.
- To identify situations contracted but not paid.
- To ensure reconciliation with accounting balances.
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The types of bills identify the amount pertaining to a determined income or expense. You must define them in table 05 (Bill Types) of the Configurator module or in the Bill Types routine. |
You can add a bill to the portfolio payable manually (by personally typing bills) or automatically (from incoming invoices, provided that the Purchases and/or Stock and Costs modules are integrated with the Financial module).
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To automatically generate the bill, the Purchases and/or Stock and Costs modules must be deployed and integrated, because the process depends on the receipt of incoming documents and purchase orders.
To configure installments alphabetically, set the content of parameter MV_1DUP to the letter A. Yet, to divide installments numerically, select option 1. |
Grouping the bills by nature generates results in a structured and organized manner (reports), which is a powerful management tool.
Use the breakdown option to generate multiple bills from a single bill, all with the same value (installment) or the value divided by the number of installments (total).
Invoicing, when integrated, generates bills payable through the Commission Update routine. These bills are displayed by default with option COM. Set parameter MV_3DUPREF to define their prefix.
The system tracks the suppliers history details like maximum balance, average and maximum arrears and control of balances payable as value due, overdue and others.
When paying bills, the system offers company X bank features, such as automatic payments and printing checks. You can post bills payable either manually or automatically, by unit or by batches received from banks.
You can control bills regarded for cash flow purposes, because when you add accounts payable, the system updates this flow and makes accounting entries through parameter settings and standardized entries.
Mental Map
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Study the chart below to become acquainted with the features of this routine:
Before you start the addition process, press key [F12\] to set routine parameters, following these criteria:
Field: | Description |
Display Acctg. Entry? | Select Yes or No to indicate whether to display accounting entry when booking online. Yes. |
Book Prov. Bills? | Select Yes or No to indicate whether to book provisional bills. No. |
Ent. accts in apportionment? | Select Yes or No whether to display fields for entry of debit and credit accounts in bill apportionment. Yes. |
Online Booking? | Select Yes or No to indicate whether to book transactions online; that is, one at a time (adding a bill, posting, generating a check, deleting, etc.) or offline, with all entries not made online are booked in one batch process. No. |
Gen. check f/ Adv.? | Select Yes or No to indicate whether to generate check for advance payment bills. Thus, the system enables field Check when you add the advance payment and when you enter its number, the bank transaction occurs. Yes. |
Apportion value? | Enter value for accounts payable apportionment. It offers options Gross (bill value plus taxes) and Net (value without taxes). Gross. |
Group Accounting Entry? | Select Yes or No to indicate whether to group accounting entries of apportionment in a single line, if accounts, cost center, item and value class are the same in the entries. No. |
Display apportionment deletion? | Select Yes or No to display apportionment screen when deleting the bill. Yes. |
Bank Trans. w/out check? | Enter whether to generate bank transaction when field Gen. Check f/ Adv. is filled out with option No. It offers these options:
Example: No. |
Gen. apportionment? | For situations involving multiple natures, enter whether to generate apportionment as nature/cost center. For tax values, it is applied only if value apportionment option is filled out as net. It offers options Bill and Bill/Taxes. Bill. |
Add Apportionment of a bill from a module other than Financials. | Select the bill and go to option Edit, access tab Accounting and find the field Apportionment (E2_RATEIO). When you select Yes or No, the apportionment screen is displayed. No. Note: The bill cannot be booked for this situation. |
In the main page of the routine, the following options are available:Âncora
Add
You can add information from documents/bills to be paid by the company.
Upon selecting this option, choose the Branch desired and click Ok.
Follow the instructions in Main Fields to fill out the data.
See also the features available in Related Features.
Edit
You can edit information from documents/bills to be paid by the company.
Upon selecting this option, choose the Branch desired and click Ok.
Follow the instructions in Main Fields to adjust the data.
See also the features available in Related Features.
Fields Blocking
You cannot edit fields Nature (E2_NATUREZ), Due Date (E2_VENCTO), Actual Due Date (E2_VENCREA) and Value (E2_VALOR) if the financial bill has tax bill(s) posted, because these fields directly affect the data of tax bills.
Delete
You can delete a document/bill. To do so, select the item and click Related Features / Delete.
Check available data and click Confirm.
See also the features available in Related Features.
View
You can view information from documents/bills to be paid by the company.
See also the features available in Other Actions.
Search
Use filters to search for information, ordering it in accordance with a given characteristic.
Example:
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