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Control the printing process of invoices, checking if information on  invoices, sale payment slips, etc., is according to those properly authorized and filed in the Form Control Table, along with particularities of Colombian Legislation.

This routine registers forms authorized by the government and their respective identifiers, such as series, type, and numeration for the issuance date. Such forms are previously numbered, registered in lots and used in sales, exchange and return processes.

The authorization to number the forms is provided by the tax control body (DIAN) which lists the the Points of Sales (POS), and the requested control number interval.

When a document is entered, the System automatically checks whether its printing is authorized. Moreover, the company is required to use forms previously printed by print shops authorized by the government.

In the case of non-tax documents, no authorization is needed to use them. You only need a number sequence.

This operation may involve the following routines:

• Automatically Invoicing (Invoice Generation)
• Manual Invoicing
• Purchasing - Credit and Debit Notes
• Invoicing - Credit and Debit Notes

Main Fields and Controls

Following are the main fields of this routine with respective description. The System runs the process when the following fields are entered:

Expiring Date.

The authorized lot brings along an expiring date, that limits out the invoice issuance;

Series

Enter the tax document series authorized for printing;

Branch of Use

Information used in the elaboration of research key from the Form Control table. The purpose is to define branch that will use the form control within the System;

Initial Number

Enter the initial form number authorized for printing;

Final Number:

Enter the final form number authorized for printing;

Authorization Number:

Authorization number for printing, issued by SUNAR Tax Administration;

Type:

It informs the type used to issue tax documents filed in this range. The following are options eligible for selection:

- 1=NF (Invoice);

- 2=NCC (Customer Credit Note);

- 3=NDC (Customer Debit Note);

- 4=NDI (Internal Debit Note);

- 5=NCI (Internal Credit Note).

Active:

Indicates if series is activated, selecting YES/NO.

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Procedures

To generate an invoice, the user must file a range of folios. To run this procedure, follow instructions:

1. Access Tax module.
2. Click ADD.
3. File a range of forms, filling out fields previously listed.
4. Then, access Invoicing module and file product clicking on Product Update.
5. Next, register Customer. Locate routine in Add submenu file.
6. Enter manual outflow invoice, with product and customer filed, indicating TIO, series, type and numeration within registered range.
7. Confirm entry.

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See Also

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