Index

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This routine releases bills for manual or automatic postings in Accounts Payable.

02. REQUIREMENTS

To use this routine, you must configure the following parameters:

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This indicates the approver code for bills of a specific currency, for authorization control.

Example:

MV_FINAP01, the approver code is entered for bills of currency 01.

MV_FINAP02, the approver code is entered for bills of currency 02.

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Manual release is performed bill per bill, where the system displays its data on the screen.

To release payments manually:

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Use the Automatic Release feature to select multiple bills, filtering them by supplier, bearer, due date, values, and bill type.

To release an automatic payment:

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Canceling the payment release will change the bill to status In Approval Image Modified   

To cancel a payment release:

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Use this option to change the status of a bill payable to suspended or canceled, provided the bill has not undergone any type of financial transaction.

Thus, you can give the bill one of the following statuses:

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The data of users responsible for status changes and the dates when those changes took place are stored in the bill payable record in table SE2 - Accounts Payable.

In Manual Posting Payable and in batch posting, you can only post canceled bills if the reason for posting lacks financial transactions.

The Automatic Posting Payable does not allow selecting canceled bills for posting if the reason has financial transactions.

To change the status of a bill payable:

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Bills are released with authorization control in accordance with the hierarchy of approvers and superiors through available authorization balance.

The approver responsible for releasing bills to be posted is defined by the Approv. Code field (E2_CODAPRO) in the Accounts Payable routine (FINA050).

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This releases the bill for posting when the user who posts is the approver.

To release bills:

1. In the Payment Release maintenance window, select the bill and choose option Other Actions > Release Bill.
2. Check the data and choose between the options Approve and Block.
3. Check whether the routine maintenance window is displaying the bill with a green sphere , indicating that it was released for payment, or dark gray , indicating that the transaction was blocked by the user.

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This option releases the bill for posting when the user who posts is superior to the original approver.

To release the bill:

1. In the Payment Release maintenance window, select the bill and choose option Other Actions > Superior.
2. Check the data and choose between the options Approve and Block.
3. Check whether the routine maintenance window is displaying the bill with a light gray sphere , indicating that it was released by another user, or dark gray , indicating that the transaction was blocked by the user.

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This transfers a transaction from the original approver to a superior manager.

To transfer to the superior manager:

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This transfers several bills from the bill approver (E2_CODAPRO) to the superior manager in case of absence.

To transfer bills by absence. the superior user must access the routine:

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This option unblocks the bill blocked for transfer.

To unblock the bill:

1. In the Payment Release maintenance window, select the bill and choose option Other Actions > Unblocking.
2. Check the data and click Approve.
3. Check whether the routine maintenance window displays the bill with a red sphere  , indicating that it is waiting for release.

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The payment release reversal will bring the bill to status bill awaiting release.

To revert a payment release:

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06. TABLES

• SE2 - Accounts Payable Register 

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