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This routine was adjusted to comply with the General Personal Data Protection Law (Statute No. 13.70), so that some fields containing data regarded as sensitive and/or personal are blurred, becoming illegible. |
This routine releases bills for manual or automatic postings in Accounts Payable.
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Once you configure the system to release payments, all bills the system generates must go through this evaluation for payment releases, regardless of where they were generated. For example, a bill generated by the invoicing routine, with bills already released, is also born blocked for evaluation. |
To use this routine, you must configure the following parameters:
Fill it out with the content T. When you activate this parameter, you can only post bills after running this routine.
Enter the minimum value for release. Bills presenting
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values lower than the one entered will be automatically released.
This determines which Financials Date will be used for validation when Releasing Bills Payable, 1 = Accounting (Typing) Date, 2 = Issue Date.
This indicates the approver code for bills of a specific currency, for authorization control.
Example:
MV_FINAP01, the approver code is entered for bills of currency 01.
MV_FINAP02, the approver code is entered for bills of currency 02.
You can release payments in two different ways:
Manual release is performed bill per bill, where the system displays its data on the screen.
To release payments manually:
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If a payable originates from a purchase order with advance payment, and the parameter MV_BLQPAPC = T, it will not be possible to release it manually. The bill will be released for payment when the purchase order is approved. |
Use the Automatic Release feature to select multiple bills, filtering them by supplier, bearer, due date, values, and bill type.
To release an automatic payment:
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Option Automatic is only available for the simple release process (MV_FINCTAL = 1). |
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Cancel
Cancelling Canceling the payment release will change the bill to status In Approval
To cancel a payment release:
Use this option to change the status of a bill payable to suspended or canceled, provided the bill has not undergone any type of financial transaction.
Thus, you can give the bill one of the following statuses:
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The data of users responsible for status changes and the dates when those changes took place are stored in the bill payable record in table SE2 - Accounts Payable.
In Manual Posting Payable and in batch posting, you can only post canceled bills if the reason for posting lacks financial transactions.
The Automatic Posting Payable does not allow selecting canceled bills for posting if the reason has financial transactions.
To change the status of a bill payable:
The bill caption changes , and Accounts Payable processes start using the new status.
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If the authorization control is activated (MV_FINCTAL = 2), the bill status cannot be changed. |
Bills are released with authorization control in accordance with the hierarchy of approvers and superiors through available authorization balance.
The approver responsible for releasing bills to be posted is defined by the Approv. Code field (E2_CODAPRO) in the Accounts Payable routine (FINA050).
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The system stores only a single approver in the E2_CODAPRO field based on the content of parameter MV_FINAPXX. |
Rules for releasing bills with authorization control:
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For the superior to also be able to approve the bills that are with the original approver, the procedure is covered in Operations > Superior. |
Before releasing bills, you need to:
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The bills release routine has two bill release methods, in accordance with the content of parameter MV_FINCTAL. The System records, in the accounts payable table, the release date and the name of the user responsible for the release. In this case, Bills Payable Release behaves differently, because the system will submit bills to authorization evaluation for manager approval based on the available balance respecting the Fixed Fund concept. |
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If the bill is created by the incoming document, enter the approver's code in the MV_FINAPXX parameter. |
This releases the bill for posting when the user who posts is the approver.
To release bills:
This option releases the bill for posting when the user who posts is superior to the original approver.
To release the bill:
This transfers a transaction from the original approver to a superior manager.
To transfer to the superior manager:
This transfers several bills from the bill approver (E2_CODAPRO) to the superior manager in case of absence.
To transfer bills by absence. the superior user must access the routine:
This option unblocks the bill blocked for transfer.
To unblock the bill:
The payment release reversal will bring the bill to status bill awaiting release .
To revert a payment release:
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To check the approver's balance, in Payment Release, click Balance Query and select a date to query the balance on the calendar. |
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Entry point | Note |
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F580BROW | This displays data on the browse. |
FA580LIB | Manual release blockage. |
FINA580 | Complementary storage on SE2. |
FINA580A | SE2 storage on manual release. |
F580VLDPA | User validation on |
canceling the release of PA-type bills. | |
F580CAN | User validation on release cancellation |
F580CHAV | Change indexes |
F580MNBR | Enable fields |
F580AUTVL | Change in the value of bills payable |
F580FAUT | Enter filter |
F580LEGEN | Caption change |
F580EDLEG | Caption manipulation in the release for posting routine |
F580ADDB | Adding buttons to the menu |
F580LbA | Block automatic release |