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Used in the Purchases and Contract Management modules.

Most companies need to control the rights and limits for purchases/contract measurements of their employees. To do this in a practical and safe way, Microsiga Protheus® offers the Competence Control.

Competence Control aims at reducing operating costs, since it prevents a request of a product/product group out of the jurisdiction of a requester from being made. Moreover, it prevents a purchase order from being made by a purchaser/group of purchasers not entitled to this procedure.

In case of contracts, competence control prevents the execution of contract measurements outside requester jurisdictions, or beyond the scope of requester rights.

For example, you can entitle a whole group of users, duly registered as a group of requesters, to purchase office supplies. At the same time, you can increase or restrict the rights of a user that belongs to this group.

Though extremely useful, this register is not required for the Purchases module to function.

Procedures

To use competence control, you must:

1. Configure some parameters in the Configurator module:

• • MV_RESTSOL- It indicates whether to apply restriction control to restricted product requesters. The Content field must be S-Yes.
  • MV_RESTCOM - It indicates whether access to the purchase requests is restricted to users registered in the Purchases Group of request. The Content field must be S-Yes.
  • MV_RESTINC - It indicates whether to restrict the addition of purchase orders without purchase requests, for users not registered as buyers. The Content field must be S-Yes.
  • MV_RESTPED - It indicates whether to restrict purchase request maintenance to its Purchases/Purchasers group. The Content field must be S-Yes.
  • MV_RESTNFE - It indicates whether to restrict the use of blocked requests in the receipt of materials. The Content field must be S-Yes.
  • MV_PCAPROV- It indicates the default approval group that is used in the approval of purchase order.
  • MV_CPAPROV- It indicates the default approval group that is used in the approval of partnership contracts.
  • For the Contract Management module, also configure the following parameter:
  • MV_CNMDALC - It indicates whether competence control is activated for contract measurements.

2. Configure the passwords for Requesters and Purchasers, organizing them into groups of users, through the Configurator module. This organization facilitates the definition of request/purchase rights.
3. Fill out the Restriction field in the Product register with Yes.

4. Fill out the Requesters register.

5.Fill out the Purchasers Register.

6. Fill out the Purchasers Group Register.

7. Fill out the Approvers Register.

8. Fill out the Approval Group Register.

See Also

• Requesters
• Purchasers
• Approvers
• Purchasers Group
• Approval Groups