You can create an inbound pre-document based on a purchase order. In this case, data of the purchase order are transferred to the inbound pre-document window, making the inclusion process faster.

If the amount entered in the inbound pre-document is the same presented in the purchase order, it will be written off automatically. Otherwise, the order remains pending.

When the pre-document registered is related to a purchase order, the information about the amount to be classified is saved in the field C7_QTDACLA of the table SC7 - Purchase Orders.

This information can be used to know the real pending amount. Besides, you can link more than one pre-document to the same purchase order.

Example:

This example shows a purchase order of 100 computers and the record of the entry of a pre-document of 80 units. As the field Amount to be Classified is filled out, it is understood that 80 pieces of equipment were already purchased and they will be delivered. However, these units are not physically in the company stock yet.

The amount purchased (80) will be only available in the stock when the tax document issued is registered in the system through Inbound Document.

This order can be linked to another pre-document or tax document to meet the pending balance (20 units).

Procedures

Adding an inbound pre-document from a purchase order:

1. In the inclusion window of Inbound Pre-Document, fill out header data.
2. Click Select Purchase Order [F5].

All the orders concerning the supplier entered are displayed.Select the orders whose items are received.

3. To query the items of an order, place the cursor on it and click View Order.

T dhe purchase order is displayed. Click OK to finish the query.

4. Click OK to transfer all the selected items of the purchase order to the inbound pre-document. Data of the items can be changed.